Billing and AR Specialist-Construction at Wallace P Johnson Plumbing & – Anaheim, California

Billing and AR Specialist-Construction

About Us:

Johnson Plumbing is a leading provider of high-quality plumbing services and products. We pride ourselves on delivering exceptional customer service and maintaining strong relationships with our clients and suppliers.

We're looking for a detail-oriented Billing and AR Specialist to join our team. If you have experience with construction billing, including progress billing, AIA documents, preliminary notices, lien releases, mechanic's liens, and collections, we want to hear from you. You'll be crucial in managing customer billings, invoicing, cash receipts, and accounts receivable analysis. A strong grasp of construction accounting and excellent customer service skills are essential for this role.

Responsibilities

· Work closely with Contractors, Project Managers, and internal Accounting Staff.

· Act as the primary liaison for direct Clients & General Contractors fostering strong working relationships.

· Analyze contracts to determine specific billing requirements, ensuring accurate and compliant invoice processing.

· Process Accounts Receivable (AR) billings, including the preparation of appropriate pay applications for customers (e.g., AIA and Time & Materials invoices).

· Manage and coordinate the issuance of conditional and unconditional lien releases; file liens when necessary, adhering strictly to state and jurisdictional requirements.

· Proactively identify and collect past-due balances, sending statements to outstanding balance customers and investigating/resolving billing inquiries, while diligently tracking customer payments.

· Continuously seek opportunities to streamline and improve billing and AR processes for greater efficiency.

· Process and reconcile Accounts Receivable (AR) to the General Ledger (GL) accurately and on a timely basis (at least monthly).

· Prepare and maintain a variety of financial reports, including A/R, Contract Status, Job Cost, Revenue, and other ad-hoc accounting reports as required.

· Maintain an accurate aging report to monitor outstanding balances.

· Identify and implement necessary process adjustments to optimize workflow and accuracy.

· Provide general accounting support as needed to assist the broader finance team.

Benefits:

• Salary: $65,000-$70,000
• Health, dental, and vision insurance
• 401K plan with employer matching
• Aflac
• Eligible for company bonuses
• Paid time off and holidays
• Opportunities for professional development and growth

Qualifications:

· Experience in Construction Accounting is strongly preferred.

· Bachelor’s degree in accounting or a related business field.

· Proven experience in collections and lien processing, ideally within the construction industry.

· Working knowledge of California's lien process is a significant advantage.

· Ability to thrive both independently and collaboratively in a team environment.

· Excellent communication skills.

· Strong proficiency in Microsoft Excel

· Strong proficiency with construction accounting software (experience with Foundation is a plus).