Safety Admin/ Document Specialist in Bethel, North Carolina at SunEnergy1LLC

We are seeking a highly organized and detail-oriented Safety Administrator / Document Specialist to support the Safety Department with document control, compliance tracking, reporting, and day-to-day administrative responsibilities.

This role will be responsible for maintaining accurate safety records, organizing project and employee documentation, tracking required certifications and training, supporting audits, and ensuring safety-related information is current and readily accessible. The ideal candidate is highly organized, comfortable working with large amounts of documentation, and able to follow established processes while identifying missing or outdated information.

Experience in construction, renewable energy, electrical, utility-scale solar, or other industrial environments is strongly preferred.

• Maintain organized electronic and physical safety files and records.
• Manage safety documentation for employees, subcontractors, projects, and job sites.
• Ensure required safety documents are complete, accurate, current, and properly filed.
• Maintain document naming, version control, and filing standards.
• Upload and maintain documents within company safety, project management, HR, and/or document management systems.
• Assist with distribution and communication of updated safety policies, procedures, and forms.
• Track expiration dates for required documents, certifications, licenses, training, and qualifications.

• Maintain employee and subcontractor safety training records.
• Track OSHA, first aid/CPR, equipment certifications, site-specific training, and other required qualifications.
• Monitor upcoming expirations and notify appropriate personnel of required renewals.
• Assist with onboarding documentation and safety orientation records for new employees.
• Maintain documentation related to drug/alcohol testing, background requirements, site access, and other project-specific compliance requirements as applicable.
• Support preparation for internal and external safety audits.

• Collect and organize safety documentation from project sites and field personnel.
• Assist project teams and Safety Managers with required documentation for mobilization and ongoing project compliance.
• Track submission of daily, weekly, and monthly safety reports.
• Assist with maintaining Job Hazard Analyses (JHAs), Job Safety Analyses (JSAs), toolbox talks, safety meeting records, inspections, and corrective-action documentation.
• Follow up with field personnel when required documentation is incomplete or missing.
• Help ensure project safety files are audit-ready.

• Maintain safety spreadsheets, databases, trackers, and dashboards.
• Compile safety metrics and prepare routine reports for management.
• Assist with tracking incidents, near misses, observations, inspections, and corrective actions.
• Enter and maintain accurate data in safety and company systems.
• Identify missing, inconsistent, or outdated information and work with appropriate personnel to resolve discrepancies.

• Provide administrative support to the Safety Department and Safety leadership.
• Schedule safety meetings, training sessions, and other safety-related activities.
• Prepare meeting agendas, attendance records, and meeting documentation.
• Assist with creating presentations, reports, forms, and other safety materials.
• Maintain confidentiality of employee and company information.
• Perform other administrative and safety-support duties as assigned.

• 2+ years of administrative, document control, compliance, or safety-related experience.
• Experience working in construction, renewable energy, solar, electrical, utility, or industrial environments preferred.
• Strong organizational and document-management skills.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams.
• Comfortable working with databases, shared drives, document management systems, and/or safety software.
• Ability to communicate effectively with office personnel, project managers, safety professionals, and field employees.
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