Human Resources Assistant in Lompoc, California at Lompoc Valley Medical Center

Salary Range: $21.19 - $29.21

Pay rates are determined based on experience and internal equity.

Position Summary:

• This position reports to the Executive Director of Human Resources.
• Plans, coordinates, and implements a variety of technical personnel work, and complex clerical tasks, most of which involve extensive computer use.
• Demonstrates performance consistent with the mission, philosophy and goals of the department and organization; remains flexible to changing systems; is expected to demonstrate quality and effectiveness in work habits; and treats visitors, staff and physicians.
• Must work well under stress or tight deadlines.
• Must work well with supervisors, co-workers, patients/residents, family members and visitors.

District Responsibility:

• Support of the District Mission and Values.
  • Uses position and job responsibilities as unique means for integrating values into the work process and for making a positive contribution to the organization’s cultural climate.
  Demonstrate Respect, Professionalism and Courtesy to all patients, visitors, other providers, and coworkers, as delineated in the LVMC “Commitment to Care”.
• Demonstrate C-I-CARE principles when communicating with others.
• Performance Improvement Activities
  • Demonstrates awareness of opportunity for performance improvement.
• Professional Development
  • Participate appropriately in continuing education and in-services. Seeks learning opportunities. Attend departmental meetings on a regular basis. Assumes responsibility for information communicated through departmental meetings.

Position Duties/Responsibility:

• Manages the onboarding and credentialing process for incoming staff, ensuring all compliance documentation is completed before authorization to work. Coordinates with department directors to facilitate clearance and ensure a smooth first day of employment.
• Taking photos and creating new employees and replacement name/time badges.
• Maintains employee HealthStream accounts in the HRIS system for new hires, changes and separation.
• Creating and distributing to director’s monthly honorary/birthday meal cards for departments.
• Process HR Mail (Incoming & Outgoing).
• Track office supplies and order when stocks are low.
• Assists in planning employee functions such as the semi-annual Ceremonies of Champions.
• Assist with HR/Personnel files that include scanning and indexing.
• Assist with departmental functions.
• Exhibits knowledge of the fundamental principles and practices of human resources administration; basic research methodology and statistical techniques; laws and regulations regarding recruitment and selection procedures.
• Maintains confidentiality of information acquired or overheard pertaining to patients, physicians, employees, and the business of LVMC.
• Understands, interprets personnel policies and procedures; gathers, interprets, and analyzes data.
• Performs complex clerical tasks including reviewing reports and other materials for proper format, grammar, and spelling.
• Uses general office machines such as printer, copier, computer, I.D. camera, and folding machine in a safe and competent manner.
• Complies with established hospital policies and procedures.
• Coordinates work assignments appropriately to ensure completion of required activities.
• Follows up on delegated tasks for quality and completeness.
• Utilizes the appropriate chain of command for resolution of difficult issues.
• Participates in the orientation of new staff in the department.
• Accepts responsibilities in a professional manner.
• Promotes a positive work environment.
• Demonstrates a professional, supportive attitude for the department staff.
• Is receptive and responsive to new ideas.
• Being flexible to changing systems.
• Collaborates with others to achieve department and organizational goals.
• Other Duties Assigned by Supervisor

Essential Functions:

• The ability to communicate by telephone or in person in a clear and consistent manner.
• The ability to keyboard and have fine motor skills.
• The ability to utilize a variety of computer programs.
• The ability to work with constant interruptions, and still complete work assigned.
• The ability to be supervised.
• The ability to work as a Team.
• The ability to have positive personal interactions with staff, patients/residents and visitors.

Position Qualifications:

• Education: High school diploma or GED required. Additional college coursework or an Associate's degree (AA/AS) is preferred.
• Experience: Any combination of education, training, and experience that demonstrates the ability to successfully perform the duties of the position. Two (2) years of experience in a healthcare and/or progressively responsible clerical environment is preferred.
• Certifications: Must obtain an APHR Certificate within one (1) year of hire.
• Skills/Ability: Excellent verbal and written communication skills. Exhibits the ability to organize work assignments and follow through with accuracy, exercises good judgment, demonstrates initiative, emotional stability, tact and poise.
• LVMC reserves the right to modify the minimum requirements depending on the needs of the organization.