Legal and HR Assistant in Little Silver, New Jersey at Triple T Hospitality Group

At Triple T Hospitality, our Mission is to achieve GREATNESS. We are more than a place to eat & drink—we are a GREAT place for our team members to work. Fun, energetic, loyal, magical, and caring. We believe that good isn’t good enough—GREATNESS is remembered.

The Legal and Human Resources Assistant will provide administrative and operational support to the Corporate Counsel and VP of HR. This role is responsible for managing legal documentation, coordinating contract administration, tracking compliance requirements, maintaining corporate records, supporting litigation and insurance matters, assisting with licensing and permitting activities, and ensuring adherence to HR compliance standards.

The ideal candidate is highly organized, detail-oriented, able to manage multiple priorities simultaneously, and comfortable working in a fast-paced, multi-location environment. This position is on-site in the corporate office 5 days a week.

Exemplify the Tommy’s Tavern and Tap/Tio’s Experience:

• Dedicate oneself to living up to Triple Core Values of Passion, Loyalty, Integrity Ownership and Family. Consistently going above and beyond for both team members and guests.

Contract Administration and Document Management

• Maintain and organize legal files, contracts, leases, corporate records, licenses, permits, and other legal documents.
• Track contract and lease expiration dates, renewal deadlines, notice periods, rent escalations, and key contractual obligations.
• Coordinate the collection and maintenance of Certificates of Insurance (COIs) and monitor compliance requirements.
• Assist with formatting, routing, and obtaining signatures for contracts and other legal documents.
• Coordinate communications with landlords, vendors, and internal stakeholders regarding administrative matters.

Corporate Governance, Compliance, Licenses, and Permits

• Assist with annual corporate filings, license and permit renewals, and corporate recordkeeping.
• Monitor and track license and permit deadlines.
• Coordinate with internal stakeholders, government, and regulatory agencies on applications and renewal submissions for liquor licenses and other business licenses.
• Track status of applications and follow up on outstanding approvals.
• Maintain license and permit databases and records.

Litigation, Claims, and Investigation Support

• Assist with litigation management by organizing case files, pleadings, discovery responses, subpoenas, and related documents.
• Coordinate document collection and preservation efforts for litigation, investigations, and subpoenas.
• Coordinate communications with outside counsel and internal stakeholders.
• Assist with witness scheduling, document preparation, and deposition logistics.
• Support insurance claim administration, including documentation gathering, claim reporting, and communication with insurance carriers.

Human Resources Compliance and Administration

• Support HR audits including Department of Labor (DOL), workers’ compensation, taxation, compensation structures, organizational documentation, and employee handbooks.
• Assist in updating and maintaining company policies to ensure legal and regulatory compliance.
• Monitor and support payroll compliance in accordance with federal, state, and local regulations.
• Track and verify multi-state employment compliance requirements.
• Ensure proper I-9 completion, employment eligibility verification, and taxation compliance.
• Support onboarding compliance, including documentation collection and audit readiness.

Administrative Support

• Schedule meetings, calls, and appointments involving Corporate Counsel and HR leadership.
• Prepare correspondence, reports, spreadsheets, and presentations as requested.
• Assist with special projects, audits, and legal and HR department initiatives.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• 2–4 years of experience in a legal assistant, compliance, or administrative support role.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and sensitive information simultaneously.
• High level of attention to detail and accuracy in document handling, compliance tracking, and recordkeeping.
• Ability to maintain strict confidentiality and handle sensitive legal and employee information with discretion.
• Self-motivated, proactive, and able to work independently in a fast-paced, multi-location environment.
• Working knowledge of HR compliance requirements, including I-9 verification, payroll compliance, and basic federal and state labor regulations.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong written and verbal communication skills with the ability to effectively interact with internal stakeholders, leadership, vendors, and external partners.
• Ownership: Takes initiative, follows through, and drives tasks to completion.
• Integrity: Handles confidential information responsibly and maintains transparent communication.
• Loyalty: Supports the brand, its people, and its processes with consistency.
• Passion: Brings enthusiasm to daily responsibilities and problem solving.
• Family: Builds trust, supports colleagues, and promotes a respectful team environment.