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Accounts Payable Specialist in Westbrook, Maine at Chadwick-BaRoss

NewJob Function: Accounting/FinanceEmployment Type: Full-Time
Chadwick-BaRoss
Westbrook, Maine, 04092, United States
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Job Description

Role:
Accounts Payable (AP) Specialist
Job Summary:
The Accounts Payable Specialist is responsible for managing the full accounts payable process, including invoice processing, payment preparation, vendor management, and reconciliation activities. This role ensures accuracy, timeliness, and compliance with US GAAP/CA GAAP/IFRS standards while maintaining strong vendor relationships and supporting branch operations. The ideal candidate is detail-oriented, organized, and able to work efficiently in a fast-paced accounting environment.
Compensation:
Competitive compensation based on experience and qualifications.
Benefits:
  • Health and wellness benefits
  • Retirement savings plan
  • Paid time off and holidays
  • Professional development opportunities
  • Additional company-sponsored benefits
Job Responsibilities:
  • Process, code, validate, and enter vendor invoices from PO systems.
  • Match, verify, and ensure proper approval and coding of invoices.
  • Manage AP inbox, sort invoices, and distribute to branches.
  • Process check, EFT, and ACH payments, including payment batches.
  • Review vendor statements and resolve discrepancies.
  • Maintain and update vendor master files and records.
  • Reconcile AP accounts and prepare cash requirement reports.
  • Coordinate with branches to resolve invoice and coding issues.
  • File and maintain organized AP records, including year-end cleanup.
  • Support invoice distribution, tracking, and scanning processes.
  • Assist with W-9 filing and 1099 year-end processing.
  • Provide backup support for Accounts Receivable as needed.
Qualifications:
  • Experience in accounts payable or general accounting functions.
  • Knowledge of accounting principles and GAAP standards.
  • Proficiency in Microsoft Excel and accounting systems.
  • Strong attention to detail and accuracy.
  • Ability to manage multiple tasks and meet deadlines.
  • Strong communication and problem-solving skills.
  • Ability to work independently and as part of a team.
  • Experience with ERP or computerized accounting systems preferred.
Chadwick-BaRoss, Inc and Thompsonrolec Enterprises. is an Equal Opportunity Employer and welcomes all qualified individuals to apply regardless of race, gender, gender identification, sex, sexual orientation, disability, national origin, armed-services status, age, or any other classification protected by local, state, or federal law. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Job Location

Westbrook, Maine, 04092, United States

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