HR Onboarding Specialist in Redmond, Oregon at Caring for Others

POSITION SUMMARY

The HR Onboarding Specialist owns the new hire experience — ensuring every Caregiver steps into their first day fully prepared, compliant, and set up for success.

This role is the bridge between hire and first shift, delivering a seamless, welcoming onboarding journey that reflects the best of who we are.

WHO WE ARE

• We’re a family-owned and family-focused organization elevating the bar for in home care services

• We’re cultivating a team of mission-focused, driven experts who embody our vision and culture

• We provide the highest caliber of service and support to the growing number of communities, employees, and clients that we serve

• We are dedicated to creating an invigorating and purpose-filled work culture and valuable careers for every member of our team of world changers.

• Learn more about how we’re raising the bar in new ways

ROLE RESPONSIBILITIES

• Coordinate and host weekly New Hire Orientations, creating a warm, professional first impression for every incoming Caregiver

• Serve as the primary point of contact for new hires throughout the onboarding process, answering questions and removing barriers to a strong start

• Process new hire paperwork, background check authorizations, and pre-employment requirements with speed and accuracy

• Physically verify identification documents and complete I-9 forms for all new hires in full compliance with federal requirements

• Assign and track completion of initial agency-specific training required before a Caregiver’s first shift

• Audit new hire files to confirm only fully background-checked and trained Caregivers are cleared for active shifts

• Maintain accurate new hire records, Caregiver Demographic Data, and onboarding tracking reports and metrics

• Survey New Hire Caregivers post-orientation and partner with HR leadership to continuously improve the onboarding experience

ROLE QUALIFICATIONS

• Experience in HR, onboarding, recruiting coordination, or training administration preferred

• Highly organized with excellent attention to detail and accurate recordkeeping practices

• Comfortable presenting to and facilitating groups during New Hire Orientation sessions

• Committed to compliance, HIPAA standards, and handling confidential information with discretion

• Proactive communicator with a warm, professional presence and a service-first mindset

• Able to manage multiple priorities and deadlines in a fast-paced environment

• Proficient in Excel, Microsoft Outlook, PowerPoint, and Word

• Experience in home care, healthcare, or a regulated industry a bonus

COMPREHENSIVE WELLNESS PORTFOLIO

In your role with Caring for Others, you’re responsible for upholding, executing, and supporting our mission. As such, it is our honor to support you with:

• Paid Time Off and Paid Holidays*

• 100% Company-Paid Dental Insurance and Vision Insurance*

• 100% Company-Paid $25,000 Life Insurance Policy*

• 100% Company-Paid Employee Assistance Program - including mental health counseling sessions, financial coaching, provider referrals, and childcare resources - available 24/7

• Customizable Health Insurance Plans: Up to 100% Company Contribution to plan premium for Employee, PLUS additional contribution for Dependents as needed*

• 401(k) Retirement Program - with Employer Match*

• Professional Development -- ongoing education, wraparound support, and leadership coaching

• A Next-Level, Comprehensive Training and Orientation Week

• And a supportive team to work alongside!

Caring for Others is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. *Benefit eligibility is based on hours worked.