Program Assistant II, Nursing in Kamloops, British Columbia at Thompson Rivers University

Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled.

Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized. Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants.

Provides program assistance and support for Nursing and Home Support programs including a wide range of secretarial and receptionist services.

MAJOR DUTIES & RESPONSIBILITIES

1. Provides program and student support for the Nursing and Home Support programs, resolves day to day problems and handles sensitive materials.
2. Performs secretarial duties, which includes word-processing a variety of documents such as correspondence, contracts, evaluation summaries, exams, memos; including taking of minutes.
3. Provides student support to students, including scheduling, facilitating documents for admissions and providing referrals and other communication.
4. Provides support for program and course development and delivery as required.
5. Sets up and maintains all filing systems, records and office supplies inventory; maintains, troubleshoots and reports malfunctioning office equipment.
6. Liaises with Admissions and Records for the receipt of program applications and processes new and ongoing transfer applicants and assess their application portfolio for completeness.
7. Informs both incoming and ongoing students of fees and any missing documentation.
8. Assesses student transcripts for program requirements and monitors student's records and notifies the Chair/Program Coordinator of any deficiencies associated with promotion and graduation.
9. Maintains all related student data files using the appropriate data base(s).
10. Liaises with coordinators, faculty and students and coordinates activities associated with exams.
11. Collects, sorts, distributes and may open mail for designated department.
12. Arranges teleconferences and other meetings as required. Locates and assembles background information, books, physical facilities and equipment for meetings and may assist in arranging events.
13. Maintains/updates/edits admissions packages and calendar copy.

REPORTS TO
Dean, School of Nursing

EDUCATION

• Grade 12 plus six months' post secondary education, or equivalent

EXPERIENCE

• Two years' related experience, including one-year experience with electronic data entry and word processing
• 6 months experience using the BC Provincial HSPnet System (a mandatory system for all student clinical placements)

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

• Ability to perform electronic word processing at 60 wpm and data entry
• The proven ability to take and transcribe minutes and correspondence at 70 verbal wpm
• Ability to communicate effectively both verbally and in writing
• Ability to deal courteously and tactfully with students, staff and members of the general public
• Ability to manage student files, records and maintain student confidentiality

WORKING CONDITIONS

• Sitting at a desk and computer for long periods of time
• General office conditions

NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our Careers website. External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.