Administrator, People & Engagement in Miami, Florida at United Way Miami Inc

Salary Range: $73,950 - $82,456 annually

Benefits (The Good Stuff)

• 3 WKS+ Vacation Paid*
• 12 Paid Holidays
• 12 PTO Paid Days
• Competitive Health Benefits Package
• Wellness Program Reimbursements up to $50/month
• Short-Term Disability at NO COST
• Life Insurance & AD&D 2X Annual Salary at NO COST
• Employee Assistance Program
• Retirement Plan UP TO 6% Employer Funding
• Professional Development Opportunities
• Discounted On-Site Early Childhood Care
• Tuition Assistance for Early Education Degree
• Free Monthly Transit Card

*Vacation amounts may vary based on roles, schedules, and years of service

Help us make a difference in our community. United, we are tackling complex issues and turning contributions into real change. We fight for equitable access to quality education, financial security, and the health of everyone in our community. Join our team and join us in the fight for a stronger Miami!

United Way Miami, Inc. is hiring a Administrator, People & Engagement to join our team. As an Administrator, People & Engagement, you will provide administrative and operational support across multiple People & Engagement (P&E) functions, helping to ensure the efficient delivery of human resources services and a positive employee experience. This role supports recruitment, onboarding, payroll, benefits administration, employee engagement initiatives, training coordination, records management, and general departmental operations while maintaining a high level of confidentiality and customer service.

UWM is an equal opportunity employer and a drug-free workplace. Please visit our Career site homepage to view our EEO statement and Drug-Free policy.

Principal Duties and Responsibilities:

Recruitment Support:

• Assist with recruitment activities, including updating job descriptions, job fairs, and posting open positions.
• Screen applicants and support candidate sourcing efforts, including scheduling phone screenings, interviews, and other recruitment-related meetings.
• Assist with pre-employment and onboarding processes by preparing onboarding materials/welcome packets for new hires and assist them with the online onboarding process, initiate assessments, send out new hire checkpoints and new hire surveys.

Payroll Support:

• Assist employees and supervisors with timekeeping and attendance-related questions.
• Support payroll processing activities and payroll cycle closeout.
• Review and generate monthly Paylocity reports.
• Maintain payroll-related records and assist with payroll audits, as needed.

Benefits Administration Support:

• Provide administrative support for employee benefits programs.
• Assist with benefits enrollment, changes, and employee inquiries.
• Perform monthly benefits and billing reconciliations.
• Assist with benefits-related communications and documentation.

Training & Development Support: Assist in coordinating training sessions and workshops for employees. Maintain employee training records and certifications. Support organizational learning and development initiatives.

General Administrative Support:

• Provide administrative assistance, such as submitting departmental P&E P-Card expenses, coordinating meetings and calendars; preparing reports, mailings, and materials; supply requests and orders; preparing agendas, sign-in materials, and presentations as needed for all P&E meetings, and other general administrative duties as needed.
• Maintain People & Engagement Intranet & HRIS Portal, including P&P manual and forms.
• Maintain online personnel files & employee profile information, as needed.
• Maintain all employee recognition materials (such as shirts, anniversary gifts, certificates)
• Manage employee recognition programs and assist with employee engagement and wellness events.

Education Requirements: Associate degree in HR or related field preferred, or equivalent experience.

Experience Requirements: At least one year of experience in Human Resources or related office/administrativeexperience.

Technology Requirement: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, OneDrive). Knowledge of modern web browsers.

Other Essential Knowledge/Skills: Typing, online filing, and proofreading skills. Must be detail-oriented and work with a high level of accuracy and confidentiality; able to multitask and prioritize a high volume of work in a fast-paced environment to meet stringent deadlines. Excellent written and oral communication, customer service skills, and time management skills required. Bilingual English/Spanish preferred.

Career Growth: We encourage you to grow through formal and informal development programs, coaching, and on-the-job challenges. We want you to ask questions, take chances, and explore the possible.

Apply with confidence! Research indicates that individuals may hesitate if they don't meet every requirement. If you're enthusiastic about a role, apply, even if your experience or education isn't an exact match. You could be the perfect fit for this position or discover other exciting opportunities within our organization. Please note that while some roles may have specific requirements for funding eligibility, we STILL encourage you to explore our job opportunities.