Executive Assistant in Albany, New York at NY CREATES

Equal Employment Opportunity/M/F/disability/protected veteran status

Position Title: Executive Assistant

Location: Albany, NY Category: Administrative Job Type: Full-Time Posted On: Tue Jul 7 2026 Job Description:

Position Summary, Executive Assistant

We are currently hiring an Executive Assistant to provide primary support to the President, Chief Operating Officer (COO), and Chief of Staff. This highly visible role is crucial to the seamless execution of executive office operations and requires a high degree of professionalism, discretion, and adaptability.

Key Responsibilities

• A proactive problem solver with a strong sense of initiative and accountability.
• Highly organized and detail-oriented, with the ability to manage multiple priorities.
• Excellent interpersonal and communication skills.
• Discreet and trustworthy; capable of handling confidential information on a strict need-to-know basis.
• Committed to supporting NY Creates' mission and contributing to its long-term success.
• Manage the administrative assistant team.
• Independently coordinate high level executive site meetings and visits with academicians, business leaders, and government officials.
• The person responsible for setting up on and off-site events, meetings, conferences, etc., to include organization of interactions.
• Coordination of meeting logistics; calendar management; preparation of travel arrangements and travel to conferences and meetings to assist the President remote meeting logistics and operational details, document preparation, and all daily office activities.
• Develop and implement office policies and procedures to enhance organizational effectiveness within the Administrative Support group.
• Performing other operational activities and special projects as necessary including additional executive support for members of the Senior Leadership Team (SLT)

Job Requirements:

Minimum Qualification, Executive Assistant

A bachelor's degree in business, communications or related field AND 5 years of relevant experience

OR

• 7+ year's relevant experience working with C-Suite/Executive Level staff
• Strong interpersonal, problem-solving skills,
• Proficiency in Microsoft Word, Teams, Outlook, Excel, PowerPoint and Adobe.
• Demonstrated technical competence in areas including teleconferencing and AV equipment.
• Ability to be assertive, exercise excellent judgment and decision-making skills, and must be extremely organized and detail oriented.
• Must be extremely organized and detail oriented, including management of multiple calendars.
• Strong proficiency as it relates to time management, multitasking and prioritization of tasks.
• Ability to work with high level executives, academia, government and business officials.
• Must be flexible with tasks and have the ability to travel and work an unconventional schedule.

This position is contingent on the satisfactory completion of a background check; this position may require annual background checks.

Don't meet every requirement? At NY Creates we are dedicated to building a welcoming team. If you are excited about working for NY Creates but your experience doesn't exactly align perfectly with the job description, we encourage you to apply anyway, you might still be a perfect fit for this or another role.

Benefits

• Medical, Vision, and Dental
• Competitive Pay and PTO
• Flexible Heath Spending and Dependent Care Accounts
• Basic / Optional Life Insurance
• Post-Retirement Health Insurance
• Employer contribution of 7% of earnings to a Basic Retirement plan after meeting one year of service.
• Optional employee contributed retirement account.

Location: 257 Fuller Road, Albany, NY 12203

Salary Range: $70,000 - $90,000

*Posted salary rates are determined upon experience and education

Additional Information:

NOTE: Some positions require access to export-controlled commodities, technical data, technology, software, or restricted programs where U.S. Government authorization may be required.

For positions requiring such access, offers of employment are contingent upon the employer being able to obtain the necessary authorization, including, if required, an export license from the U.S. Department of Commerce's Bureau of Industry and Security, the U.S. Department of State's Directorate of Defense Trade Controls, or other government agencies. The decision to pursue an export license application is at The Research Foundation for SUNY's sole discretion. Proof of status may be required prior to employment in connection with necessary authorizations.

Employment is with the Research Foundation for SUNY. The Research Foundation is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply please call Human Resources at 518-437-8686.