Administrative & Purchasing Coordinator in Hialeah, Florida at MD Turbines Inc

MD Turbines, Inc. is seeking a highly organized and proactive Administrative & Purchasing Coordinator to support both front office operations and company purchasing activities. This role serves as the first point of contact for visitors, customers, and vendors while ensuring the office and operational departments have the supplies, equipment, and administrative support needed to operate efficiently.

The ideal candidate is professional, detail-oriented, and capable of balancing customer service, administrative responsibilities, and purchasing tasks in a fast-paced aviation environment.

This is an onsite position. We are seeking local candidates who are available for immediate hire.

Responsibilities
Greet visitors, customers, vendors, and contractors while maintaining a professional front office environment.
Answer and direct incoming phone calls and respond to general inquiries.
Coordinate visitor check-in procedures and maintain visitor logs in accordance with company security policies.
Receive, sort, and distribute incoming mail, packages, and courier deliveries.
Schedule meetings, conference room reservations, and appointments.
Provide administrative support to Human Resources, Operations, Accounting, and other departments as needed.
Assist with employee onboarding paperwork and general office administration.
Purchase office supplies, warehouse materials, and operational equipment.
Obtain quotes, compare pricing, and communicate with vendors regarding availability and lead times.
Create and process purchase orders while maintaining accurate purchasing records.
Track orders to ensure timely delivery and resolve purchasing issues with vendors when necessary.
Monitor office and warehouse supply inventory and coordinate replenishment before stock runs low.
Maintain vendor information, invoices, and procurement documentation.
Support company events, internal communications, and other administrative projects.
Perform additional administrative and purchasing duties as assigned.

Qualifications
High school diploma or equivalent required.
Previous experience in administration, office coordination, purchasing, procurement, or customer service preferred.
Strong organizational and multitasking skills.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office, including Outlook, Excel, and Word.
Strong attention to detail and accuracy.
Professional demeanor with excellent customer service skills.
Ability to work independently while managing multiple priorities.
Bilingual (English/Spanish) preferred but not required.
Must be a local candidate with the ability to work onsite.
Must be available to begin employment immediately.

Preferred Skills
Experience with purchasing, procurement, or inventory management.
Experience using ERP or purchasing software.
Knowledge of vendor management and office administration.
Experience in aviation, manufacturing, logistics, or industrial environments is preferred.

Physical Requirements
Ability to sit and work at a computer for extended periods.
Ability to occasionally lift up to 25 pounds when organizing office supplies or receiving deliveries.

Benefits
Competitive pay based on experience.
Opportunities for training and professional growth.
Health, dental, and vision insurance (if applicable).
Paid time off and company holidays.
Professional and supportive work environment.