Accounts Payable Specialist in Quincy, Massachusetts at Coastal Medical Transportation Service

CMTS (Coastal Medical Transportation Systems) is looking for a motivated Accounts Payable Specialist who is ready to roll up their sleeves and take full ownership of the AP function. This role is well suited to someone who is hands-on, resourceful, and energized by building better processes rather than just maintaining them.

The ideal candidate has a minimum of 2 years of experience processing accounts payable, gained in either a public or private company setting, and is comfortable owning vendor relationships end to end. Experience in a high-growth or multi-entity environment is a plus. Prior exposure to mergers & acquisitions (M&A) integration is preferred but not required. This person should be detail-oriented, able to consistently meet deadlines, and bring a positive attitude along with a genuine curiosity to keep learning. This is a remote position.

Key Responsibilities:

• Own the end-to-end accounts payable process — from invoice receipt through payment — with full accountability for accuracy and timeliness.

• Design, document, and continuously improve AP workflows and internal controls to increase efficiency and reduce errors.

• Serve as the primary point of contact for vendor communication, proactively resolving inquiries, discrepancies, and payment issues.

• Maintain the vendor master file, ensuring vendor records are complete, accurate, and current.

• Assist with treasury management and vendor payment processing (checks, ACH, and wires).

• Reconcile vendor invoices in NetSuite, ensuring accuracy against purchase orders and vendor statements.

• Support M&A-related integration activities as needed, such as onboarding acquired entities’ vendors and AP processes (preferred, not required).

• Perform ad hoc analytical projects and other duties as assigned.

Qualifications:

• Minimum of 2 years of experience processing accounts payable, required.

• A motivated, roll-up-your-sleeves mentality with the ability to take full ownership of AP and multi-task in a fast-paced environment.

• Experience building or improving AP workflows and processes strongly preferred.

• Strong vendor relationship management and communication skills.

• M&A experience (e.g., supporting integration of acquired entities) preferred, but not required.

• Bachelor’s degree in accounting or finance preferred, or equivalent relevant work experience.

• Familiarity with NetSuite, or midsize ERP systems such as Bill.com is a plus.

• Highly detail-oriented and organized, with a track record of meeting deadlines.

• Positive attitude with the curiosity to constantly want to learn.

The pay range for this position is $55,000 to $65,000 based on experience and qualifications.