Project Administrator in Fort Madison, Iowa at Baxter Construction Company LLC

CONSTRUCTION PROJECT ADMINISTRATOR

Commercial Construction | Full-Time Fort Madison or Des Moines, IA

Build More Than Projects. Build a Career

We are looking for a highly organized, proactive and detail-oriented Construction Project Administrator to join our growing commercial construction team.

This role is critical to keeping projects organized, compliant, and moving forward. You'll work closely with Project Managers, Accountants, subcontractors, and vendors to support multiple projects from start to finish. Whether you have construction administration experience or a strong administrative background and a desire to learn, we would love to hear from you.

Why Join Our Team?

We are a family-owned construction company that believes our employees are out greatest asset. We invest in our people, trust them to take ownership of their work, and provide the support they need to succeed.

The ideal candidate is a dependable, proactive individual who enjoys working in a team environment, managing multiple priorities, and taking ownership of their responsibilities.

What Makes Us Different?

• We are a culture built on transparency, trust and accountability.
• The opportunity to work alongside experienced construction professionals on exciting projects.
• A stable company with a proven track record of successful project delivery.
• A collaborative environment/culture where your contributions matter.
• A company commitment to work-life-balance.

What You'll Do

• Prepare and process subcontract agreements, purchase orders, and change orders.
• Track contract signatures, approvals, and required documentation.
• Assist with monthly subcontractor billing, payment applications, and owner billing preparation.
• Review invoices and supporting documentation for accuracy and completeness.
• Maintain subcontractor insurance certificates, licenses, bonds, lien waivers, and compliance records.
• Communicate with subcontractors regarding contracts, billing, and required documentation.
• Work closely with Project Managers and Accounting to keep project information accurate and up to date.
• Maintain project records and information within Procore, our construction management software.
• Provide ongoing administrative support for multiple construction projects.

What We're Looking For

• Strong organizational skills and exceptional attention to detail.
• Ability to multitask, prioritize responsibilities, and meet deadlines.
• Excellent communication and problem-solving skills.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• A self-motivated individual who takes initiative and follows through.
• Ability to work independently while being a supportive team member.
• Willingness to learn new systems, processes, and responsibilities.

Preferred Qualifications

• Experience in construction administration, project coordination, or a similar role.
• Familiarity with construction contracts, change orders, invoicing, or subcontractor billing.
• Experience using Procore or other construction management software.
• Experience with document management, compliance tracking, or accounting-related administrative tasks.

Construction experience is preferred but not required. We are willing to train a candidate with strong administrative experience, attention to detail, and a desire to learn the construction industry.

Who Thrives Here?

Our most successful employees are:

• Self-starters who take ownership of their work.
• Resourceful problem solvers who look for answers before seeking help.
• Team players who communicate openly and collaborate effectively.
• Organized professionals who enjoy creating structure and keeping projects on track.
• Individuals who take pride in producing accurate, high-quality work.

Position: Full-Time
Location: Fort Madison, IA
Compensation: Based on experience
Benefits: Comprehensive benefit package