Executive Assistant in Albuquerque, New Mexico at University of New Mexico

Requisition ID: req37285

Working Title:
Executive Assistant

Position Grade:
13

Position Summary:
The UNM Division for Change and Empowerment (DiCE) is seeking a motivated, dynamic, detail-oriented individual to join the team as Executive Assistant (EA).The successful candidate will coordinate, oversee, and/or perform a wide variety of administrative support activities on behalf of DiCE, with primary responsibility for maintaining the calendar of the Vice President (VP). The Executive Assistant serves as the primary operational and administrative point of contact for internal and external constituencies. The EA will manage special programs for the VP and work with the Program Manager to oversee the planning and coordination of special events. The EA will also collaborate with the DiCE editor and professional consultant to gather information for reports, create and maintain meeting documentation, and assist in the supervision of student employees.

Essential Duties and Responsibilities

Executive Calendar Management (60%)

• Efficiently and effectively maintain the VP's calendar.
• Schedule one-on-one, small group, and large group meetings.
• Coordinate meetings with local, national, and international partners.
• Ensure Outlook calendar entries include locations, addresses, directions, and all relevant meeting details for both on- and off-campus events.

Correspondence Management (10%)

• Receive, screen, evaluate, and determine appropriate responses to written correspondence received by DiCE.
• Draft or suggest responses as appropriate.

Special Programs and Events (10%)

• Manage special programs for the VP, including:
• Faculty Forward postdoctoral and hiring programs
• DiCE grant programs
• Other assigned initiatives
• Partner with the Program Manager to plan and coordinate special events on behalf of the VP.

Meeting Coordination (20%)

Help to create, gather and post meeting documentation:

• Coordinate Alza Council meetings.
• Coordinate LEID Council meetings.
• Coordinate DiCE check-in meetings.

See the Position Description for additional information.
Campus:
Main - Albuquerque, NM

Benefits Eligble:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

Department:
VP for Equity and Inclusion (289A)

Employment Type:
Staff

Staff Type:
Regular - Full-Time
Status:
Exempt

Pay:
Monthly: $4,277.87 - $5,000.00

Benefits Eligible:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement:
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required:
Yes
For Best Consideration Date:
7/24/2026

Application Instructions:
Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.
Please submit an application and a cover letter that provides evidence of your qualifications as described in the duties and responsibilities and preferred qualification sections. List your familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Zoom, One Drive, Teams, Google Cloud Storage).Minimum Qualifications: High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 3 years of additional experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:

• Associate degree
• Highly adept at scheduling a calendar utilizing Outlook or similar program
• Team player that embraces a collaborative approach
• Proven knowledge of executive-level administrative principles and practices.
• Experience supporting an Executive Director, Vice President, or higher-level executive.
• Demonstrated expertise coordinating multiple calendars using Outlook, Google Calendar, or similar scheduling platforms.
• Experience planning and coordinating events.
• Strong communications and marketing skills.
• Proficiency with:
• Microsoft Office Suite (Word, Excel, PowerPoint,)
• Video conferencing platforms (Zoom, Microsoft Teams)
• Digital communication and file-sharing tools (OneDrive, Microsoft Teams, Google Drive/Google Cloud Storage)
• A demonstrated commitment to cultivating an understanding of the rich and varied cultures of New Mexico and contributing to the university's mission of serving local and global communities