Assistant Director of Campus Services in New York, New York at Ethical Culture Fieldston School

Who we are?

Ethical Culture Fieldston School is a progressive PreK-12 independent school that has been serving students from throughout New York City and the surrounding suburbs since 1878. ECFS offers a rich curriculum in the arts, sciences, and humanities. A co-ed, nonsectarian school, it serves an inclusive community of about 1,700 students on two campuses -- one in the Riverdale section of the Bronx and the other in Manhattan.

What is essential about working at our school?

The Ethical Culture Fieldston School has a long history of inclusion and belonging deeply rooted in our mission and the educational philosophy of our founder, Felix Adler. We embrace all aspects of an individual, including their ancestry, family, identity, culture, and beliefs. We affirm both our differences and commonalities and strive to balance individuality and community. In keeping with our progressive tradition, we are dedicated to increasing our students’ cultural literacy to help them understand multiple perspectives and see the world beyond the self.

We expect members of our community to engage in open dialogue about living and learning in an inclusive environment inside and outside the classroom. We see this work, with its creative tensions, as a catalyst for individual and collective growth. On a daily basis, we are committed to making this vision of a democratic, pluralistic, and progressive school a reality.

Position Summary

The Assistant Director of Campus Services supports a broad range of operational responsibilities within the Operations Division. Campus Services oversees many of the administrative support functions and student-facing services that contribute to the overall experience of students, families, faculty, staff, and visitors at ECFS.

Reporting to the Chief Operating Officer, the Assistant Director serves as a key operational leader responsible for the management of assigned programs, regulatory compliance initiatives, institutional services, and division-wide administrative functions, while partnering with departmental leaders to advance strategic priorities, support budget and planning efforts, and enhance operational effectiveness. This position offers a unique opportunity for a motivated professional to assume increasing levels of responsibility and contribute to the continued growth and evolution of the broader Operations Division.

This position will be primarily based at the Fieldston campus in the Riverdale section of the Bronx. At times, the Assistant Director of Campus Services may also be required to work at the Ethical Culture campus on the upper west side of Manhattan. At times, this position requires work on evenings and weekends.

The hiring range for this position is $85,000-$100,000.

When determining the salary for a position, ECFS considers factors including, but not limited to: the scope and responsibilities of the position, internal peer equity, key skills required for the role, the candidate’s work experience, education and training, as well as market and organizational considerations.

Please note that this is an onsite role and not performed remotely. Ethical Culture Fieldston School retains its right to modify job duties in accordance with changing operational needs.

Responsibilities

The Assistant Director of Campus Services will:

• Oversee the School-wide Transportation Program, serving as the primary liaison among families, transportation providers, independent contractors, and government agencies. Responsibilities include administering the Metro-North Railroad Online Mail & Ride ticketing system; developing, administering, and analyzing the annual All-School Transportation Survey; and coordinating with families, divisional transportation coordinators, and transportation vendors to address routing, service, and student safety concerns related to home-to-school transportation;

• Oversee, maintain, and regularly evaluate compliance programs and regulatory requirements impacting departments within the Division of Operations. Responsibilities include ensuring adherence to applicable New York State and New York City regulations, including but not limited to New York City Health Code Articles 43 and 48, Title I-A consultations, limited laboratory licensing requirements, and student immunization compliance, while coordinating with internal stakeholders and external agencies to support ongoing compliance and operational effectiveness;

• Manage and serve as the primary administrator for the Magnus Health System, including annual health forms, compliance reporting, student records, and related communications. Partner with Health Office staff to monitor health and immunization requirements and support regulatory compliance;

• Assist in the oversight of Dining Services and Health Services, including operational planning, vendor coordination, regulatory compliance, and special projects, with increasing responsibility over time;

• Serve as a representative of the School in matters related to facilities rentals, including coordinating with external organizations, managing client relationships, and supporting the effective use of campus spaces;

• Oversee key operational systems and administrative services, serving as the primary point of contact for functions including the Virtual School Store, postage and mailing systems, and document retention and records management services;

• Provide specialized support to departmental programs with a focus on marketing, customer engagement, surveys, and continuous improvement efforts;

• Collaborate with leaders across the Operations Division, including Facilities, Campus Safety, and After School & Auxiliary Programs, to advance division-wide priorities, support strategic initiatives, and enhance operational effectiveness across the institution;

• Support Operations Division-wide administrative and financial functions, including budget tracking, invoice reconciliation, expense monitoring, data analysis, reporting, and the coordination of special projects to ensure effective stewardship of departmental resources;

• Represent Operations at marketing, admissions, enrollment, and community events as needed;

• Foster positive relationships with team members and various stakeholders;

• Motivate and inspire the team and coworkers to achieve goals; and

• Perform other related projects and duties as needed and assigned.
  
  

Position Requirements

The successful candidate will possess:

• Bachelor's degree or equivalent from an accredited institution;

• A demonstrated ability to understand and respond to the needs of individuals from different backgrounds and perspectives;

• Excellent interpersonal, written, and verbal communication skills, including the ability to communicate effectively with students, families, faculty, staff, vendors, and external partners;

• Strong organizational and project management skills, with the ability to manage multiple priorities, meet deadlines, and adapt to changing circumstances;

• The ability to identify issues quickly and problem solve accordingly, and to remain calm in stressful situations that may arise;

• Experience managing programs, projects, vendors, or operational services in an educational, nonprofit, hospitality, healthcare, or similarly customer-focused environment preferred;

• Proficiency with computer systems and software, including word processing, spreadsheets, databases, and web-based management platforms;

• Strong analytical and problem-solving skills, with the ability to interpret data and develop practical solutions;

• A positive attitude and the ability to listen effectively and be receptive to feedback;

• The ability to handle confidential materials with discretion while maintaining a high level of integrity;

• Demonstrated leadership and customer service skills, with the ability to work independently and collaboratively across departments;

• The ability to cultivate a welcoming culture in which all members of our community feel valued and appreciated.

To apply
All candidates should visit our employment page at www.ecfs.org to apply. Please send a letter of interest, a resume, and contact information for three references.

EEO
ECFS is an equal opportunity employer. We seek to be a welcoming community of professionals that broadly reflects the people of the metropolitan New York City area, our students, and families. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, ability status, military status, unemployment status or any other category protected by applicable local, state, or federal laws. We are committed to hiring practices that ensure all candidates are given fair consideration in alignment with our institutional mission and goals.