Office Manager in Lanham, Maryland at SOLTESZ

Soltesz is seeking an experienced Office Manager to oversee the administrative operations of our Lanham office. This position will lead administrative support activities, coordinate day-to-day office functions, and provide operational assistance to office leadership and professional staff.

The successful candidate will be highly organized, dependable, and comfortable managing a broad range of administrative, financial coordination, and office support responsibilities.

Key Responsibilities

• Provide administrative coverage and direct support to staff
• Manage office supplies, equipment, furniture, and shared workplace resources
• Coordinate internal meetings, luncheons, and office events
• Oversee incoming, outgoing, and interoffice mail
• Establish and maintain organized electronic and physical filing systems
• Prepare correspondence, meeting minutes, contracts, project documents, and other business materials
• Support the administrative setup of new projects
• Maintain calendars and coordinate meetings for office leadership and staff
• Provide administrative support for local marketing and promotional activities as needed
• Assist with accounts receivable follow-up, accounts payable processes, and project billing documentation
• Maintain accurate records related to authorized office expenditures and petty cash
• Complete special projects and other administrative assignments as needed

Qualifications

• At least five years of administrative or office management experience in a professional office environment
• High school diploma or equivalent required
• Strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to handle sensitive and confidential information with discretion
• Demonstrated ability to prioritize competing responsibilities and work independently
• Experience with project accounting or professional services software is helpful but not required