Staff Accountant in Hudson, Ohio at Keltec

Summary

The Staff Accountant is responsible for accurately and efficiently processing vendor invoices, maintaining vendor accounts, and ensuring payments are completed in accordance with company policies and agreed-upon terms. This position works closely with vendors, purchasing, receiving, and other departments to resolve discrepancies and maintain accurate financial records.

Key Responsibilities

• Review, code, and enter vendor invoices accurately and timely.
• Match invoices to purchase orders and receiving documentation.
• Identify and resolve price, quantity, approval, and receiving discrepancies.
• Route invoices for proper approval according to company policy.
• Prepare weekly payment runs, including checks, ACH payments, and wire transfers.
• Review vendor statements and reconcile outstanding balances.
• Research and respond to vendor inquiries regarding invoices and payment status.
• Maintain accurate vendor records, including W-9 forms, payment terms, and banking information.
• Verify vendor changes using established fraud-prevention procedures.
• Process employee expense reports and corporate credit card transactions.
• Monitor accounts payable aging and follow up on overdue or unresolved items.
• Assist with month-end close, including AP accruals, account reconciliations, and reporting.
• Prepare documentation and provide support for annual audits and other financial reviews.
• Assist with annual Form 1099 preparation and reporting.
• Maintain organized electronic records in accordance with company retention policies.
• Identify opportunities to improve AP processes, controls, and efficiency.
• Be cross trained to support other business functions as needed.
• Perform other accounting and administrative duties as assigned.

Qualifications

• Bachelor’s degree in accounting, finance, business, or a related field preferred.
• Two or more years of accounts payable or general accounting experience preferred.
• Manufacturing or multi-location company experience is a plus.
• Experience with ERP and expense-management systems; Global Shop and Concur experience is preferred.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Understanding of basic accounting principles, general ledger coding, and internal controls.
• Experience with three-way matching and purchase-order-based invoice processing preferred.
• Familiarity with sales and use tax and Form 1099 reporting is a plus.
• Skills and Abilities
• Strong attention to detail and a high level of accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize assignments and meet payment and month-end deadlines.
• Strong analytical and problem-solving abilities.
• Effective written and verbal communication skills.
• Ability to communicate professionally with vendors and employees at all levels.
• Ability to handle confidential financial and employee information appropriately.
• Comfortable working independently and collaborating with a team in a fast-paced environment.

Success in This Position

The successful candidate will process invoices and payments accurately, resolve discrepancies promptly, maintain positive vendor relationships, and contribute to an efficient and well-controlled account's payable function.

Preferred Qualifications:

• CPA or CMA
• Experience in manufacturing or multi-entity environments.
• Proficiency with ERP systems; experience with ERP upgrades.

Normal Working Hours and Conditions: Core business hours are generally 8:00 am – 5:00 pm. However, this position may require work to be performed outside of normal business hours based on Company operations.

Physical Requirements: Primary functions require sufficient physical ability and mobility to work in an office setting including verbally communicating, seeing and hearing to exchange information and fine coordination including use of a computer keyboard. Daily physical functions include standing, sitting and walking for prolonged periods of time and occasionally stooping, bending, kneeling, crouching, reaching, and twisting. The employee may engage in lifting, carrying, pushing, and pulling light to moderate amounts of weight up to 25 pounds. The position also requires the operation of office equipment requiring repetitive hand movement.