EXECUTIVE ASSISTANT in San Juan at TPIS

About the Role:

The Executive Assistant will play a pivotal role in supporting senior leadership within the luxury auto industry by managing complex schedules and ensuring seamless daily operations. This position requires a proactive professional who can efficiently coordinate calendar management, travel arrangements, and meeting logistics to optimize the executive's time and productivity. The Executive Assistant will serve as a key liaison between the executive and internal teams, clients, and external partners, facilitating clear communication and timely follow-ups. By providing comprehensive administrative assistance, including document preparation and presentation support, this role contributes directly to the smooth execution of strategic initiatives. Ultimately, the Executive Assistant ensures that the executive's priorities are met with precision and professionalism, enabling effective leadership and business growth.

Minimum Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role within a fast-paced environment.
• Proficiency in Microsoft Office Suite, particularly Word and PowerPoint.
• Strong organizational skills with demonstrated ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion and professionalism.

Preferred Qualifications:

• Familiarity with advanced calendar management tools and travel booking platforms.
• Knowledge of project management principles and software.
• Bachelor’s degree or equivalent professional certification in business administration or related field.
• Experience supporting C-level executives.

Responsibilities:

• Manage and maintain the executive’s calendar, scheduling appointments, meetings, and events with attention to detail and priority alignment.
• Coordinate complex travel arrangements including flights, accommodations, and transportation to ensure efficient and cost-effective itineraries.
• Prepare, edit, and format presentations and documents using Microsoft PowerPoint and Word to support executive communications and meetings.
• Arrange and facilitate meetings by coordinating logistics, preparing agendas, and ensuring all necessary materials are available.
• Provide general administrative support such as handling correspondence, managing files, and assisting with special projects as needed.

Skills:

The required skills such as calendar management and travel arrangements are essential for organizing the executive’s time and ensuring smooth logistics, which directly impact operational efficiency. Proficiency in Microsoft Office Word and PowerPoint enables the Executive Assistant to create polished documents and presentations that support strategic communication. General administrative skills are applied daily to manage correspondence, maintain records, and coordinate meetings, ensuring that all administrative functions run seamlessly. Preferred skills like familiarity with project management tools and experience in the retail industry enhance the ability to anticipate needs and contribute to broader business objectives. Together, these skills empower the Executive Assistant to act as a reliable and resourceful partner to the executive, facilitating effective leadership and organizational success.