Senior Executive Assistant in United States at Jobgether

This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for a Senior Executive Assistant based in the United States.

The Senior Executive Assistant will provide strategic administrative and operational support to senior executives in a dynamic, fast-paced business environment. This role is ideal for a highly organized, proactive professional who thrives on anticipating leadership needs, managing complex priorities, and ensuring seamless day-to-day operations. Acting as a trusted partner to executive leadership, you will coordinate schedules, travel, communications, meetings, and high-impact events while maintaining exceptional standards of professionalism and confidentiality. You will collaborate with stakeholders across the organization, support executive decision-making, and contribute to process improvements that enhance efficiency. The position offers an opportunity to make a meaningful impact through strong judgment, initiative, and attention to detail while working remotely within the United States.

• Provide comprehensive administrative and operational support to multiple executives and senior leaders.

• Manage complex, frequently changing calendars, coordinate meetings, and arrange domestic business travel.

• Serve as a key liaison between executives, internal teams, external partners, and clients, ensuring clear, timely, and professional communication.

• Screen and prioritize incoming meeting requests, anticipate leadership needs, and independently resolve scheduling or operational issues.

• Maintain accurate internal systems, records, reports, and executive documentation while safeguarding sensitive information.

• Prepare, organize, and track reports, presentations, data, and briefing materials to support executive decision-making.

• Coordinate internal and external meetings, including logistics, preparation and distribution of materials, and follow-up on action items.

• Plan and support corporate and executive-sponsored events, ensuring smooth execution and alignment with business objectives.

• Identify opportunities to improve office procedures, administrative workflows, and operational best practices.

• Lead or contribute to special projects and cross-functional initiatives, coordinating with stakeholders to achieve desired outcomes.

• At least 5 years of experience as an Executive Assistant or in a senior administrative support role, preferably supporting C-suite executives or senior leadership.

• Demonstrated ability to serve as a trusted executive partner, exercise sound judgment, and maintain a high level of professionalism.

• Exceptional organizational and time-management skills, with strong attention to detail and the ability to balance competing priorities.

• Proven experience managing complex executive calendars, travel arrangements, meeting logistics, and high-volume workloads.

• Experience planning and executing corporate events and executive-level meetings.

• Excellent written and verbal communication skills, with the ability to build relationships and interact effectively across organizational levels.

• Advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.

• Strong discretion, integrity, and confidentiality when handling sensitive business and executive information.

• Ability to work independently, take initiative, solve problems proactively, and collaborate effectively across teams.

• High school diploma required; an associate’s or bachelor’s degree is preferred.

• Availability to work Monday through Friday, from 8:00 a.m. to 5:00 p.m. The role operates in a professional office environment and may involve a combination of sitting, standing, and working at a designated workstation.

• Base salary: $85,000–$120,000 USD annually, depending on location, experience, education, skills, and relevant credentials.

• Eligibility for additional incentive compensation through applicable compensation programs.

• Company-paid basic life and accidental death and dismemberment (AD&D) insurance.

• Company-paid short-term and long-term disability insurance, with additional supplemental coverage options.

• Medical coverage options, including high-deductible and traditional copay plans, with Kaiser plans available in California.

• Health Savings Account (HSA) with employer contributions for eligible employees enrolled in a high-deductible health plan.

• Two dental plan options and vision insurance.

• Dependent Care Savings Account to help cover eligible child and dependent care expenses.

• Fourteen company-paid holidays, including a full week off at Thanksgiving.

• Generous paid time off for vacation and sick leave.

• Employee Assistance Plan and family medical leave.

• Eight weeks of paid parental leave, with additional maternity-related support through applicable disability and parental leave benefits.

• Adoption assistance reimbursement program.

• Company-paid concierge services to support a range of caregiving and personal needs.

• 401(k) retirement plan offering traditional and Roth options, per-pay-period employer matching, and an after-tax contribution option.

• Pet insurance.

• Access to personalized financial planning and guidance at preferred employee pricing.