Book Keeping Assistant - Accounts Payable in Portland, Maine at Maine Turnpike Authority

About the Role:

The Book Keeping Assistant plays a crucial role in maintaining accurate and up-to-date financial records for the organization. This position involves supporting the accounting team by recording daily financial transactions, reconciling accounts, and ensuring compliance with company policies and regulatory standards. The assistant will help prepare financial reports and assist in the management of invoices, payments, and payroll data. Attention to detail and organizational skills are essential to ensure the integrity of financial data and to support smooth financial operations. Ultimately, this role contributes to the overall financial health and transparency of the company by providing reliable bookkeeping support.

Minimum Qualifications:

• High school diploma or equivalent.
• Basic understanding of bookkeeping and accounting principles.
• Proficiency in Microsoft Excel and accounting software such as QuickBooks or similar.
• Strong numerical aptitude and attention to detail.
• Ability to maintain confidentiality and handle sensitive financial information.

Preferred Qualifications:

• Associate degree or certification in accounting, finance, or related field.
• Experience working in a bookkeeping or accounting assistant role.
• Familiarity with US financial regulations and tax requirements.
• Excellent organizational and time management skills.
• Strong communication skills for effective collaboration with team members.

Responsibilities:

• Record and categorize daily financial transactions including sales, purchases, receipts, and payments.
• Reconcile bank statements and verify the accuracy of financial data.
• Assist in the preparation of invoices, expense reports, and payroll documentation.
• Maintain organized and up-to-date financial files and records.
• Support month-end and year-end closing processes by preparing necessary documentation.
• Collaborate with the accounting team to ensure compliance with financial policies and procedures.
• Respond to internal queries regarding financial transactions and documentation.

Skills:

The required skills such as proficiency in accounting software and Microsoft Excel are used daily to accurately record and manage financial transactions. Attention to detail ensures that all entries are precise and discrepancies are identified promptly, which is critical for maintaining reliable financial records. Organizational skills help in managing multiple financial documents and deadlines efficiently, supporting smooth month-end and year-end processes. Preferred skills like knowledge of US financial regulations enhance the assistant's ability to ensure compliance and support audit preparations. Strong communication skills facilitate effective collaboration with colleagues and timely resolution of financial queries.