Accounts Payable Administrator in Sarasota, Florida at Quality Enclosures Inc

Quality Enclosures Inc. is seeking a detail-oriented and reliable Accounts Payable Administrator to join our team. This role is ideal for someone with a solid understanding of basic accounting practices, strong organizational skills, and the ability to manage multiple priorities accurately and efficiently.

The Accounts Payable Administrator will be responsible for processing invoices, maintaining vendor accounts, resolving discrepancies, and supporting the accounting team with day-to-day accounts payable functions. The ideal candidate is dependable, analytical, communicative, and comfortable working both independently and as part of a team.

Key Responsibilities

• Process check requests and employee expense reports in a timely and accurate manner.
• Review, code, and process vendor invoices, including three-way matching where applicable.
• Maintain vendor accounts in compliance with company policies and procedures.
• Enter a large volume of accounts payable data accurately into accounting system.
• Review and reconcile invoice discrepancies.
• Audit and process monthly company credit card statements.
• Respond to vendor inquiries professionally and promptly.
• Assist with month-end closing tasks related to accounts payable.
• Maintain organized and accurate accounts payable records.
• Communicate effectively with vendors, multiple internal departments and team members to ensure AP processes are completed and processes are followed.
• Support accounting department projects and other related duties as assigned.

Qualifications

• 1–3 years of experience in accounts payable, bookkeeping, or general accounting preferred.
• Working knowledge of basic accounting principles.
• Proficiency with Microsoft Office and ERP platforms; NetSuite experience preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to prioritize tasks and meet deadlines.
• Strong verbal and written communication skills.
• Ability to identify, research, and resolve discrepancies.
• Ability to work independently while contributing to a team environment.

Work Environment

This role is primarily performed in a professional office environment and routinely requires the use of standard office equipment such as a computer, phone, copier, scanner, and related business systems. The role may require prolonged periods of sitting, computer use, and occasional standing, walking, bending, or lifting of light office materials. Limited exposure to manufacturing, warehouse, or production areas where PPE is required.

This job description includes, but is not limited to, the duties and responsibilities listed above. Essential functions may be modified or supplemented based on business needs. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

Quality Enclosures is an Equal Opportunity Employer, E-Verify participant, and Drug-Free Workplace.