Accounting Specialist in Quincy, California at Feather River College (CA)

Under direction, performs complex clerical accounting tasks in the preparation and maintenance of accounting records and reports, to provide District staff with assistance on a variety of accounting matters; to provide administrative support to the VP of Business Services/CFO; and to perform related duties as assigned.
The following duties are typical of those performed by employees in this job title; however, employees may perform other related duties, and not all duties listed are necessarily performed by each employee in the job title.

• Composes/prepares a variety of correspondences, reports, agenda material, forms, and other written material
• Assists in the preparation and update of the overall budget; reviews budget reports and assists in resolving discrepancies; initiates transfers; provides assistance and guidance to staff in budget matters
• Receives revenues, issues receipts, maintains records of financial transactions, and prepares journal entries
• Reconciles monthly credit card activity and works with student accounts, as well as the processing vendors to resolve any discrepancies
• Prepares and makes bank deposits, reconciles bank statements, and monitors status of accounts
• Monitors cash management system daily; reconciles and resolves any discrepancies
• Performs year-end close functions and assists with District audits
• Prepares various billings to different agencies and tracks payments; prepares invoices for payments
• Prepares, generates, and distributes financial statements
• Verifies charges, issues bills and tracks payments; collects overdue amounts and/or refers bad debts
• Drafts Business Office-related policies, procedures and Board resolutions based on research of issues, the Education Code, and other requirements
• Prepares monthly information for Board of Trustee meetings
• Relays information to various District departments; interprets and applies policies and procedures; assists students, staff and public
• Collects, compiles and summarizes data and information for CFO's use, state reports, program review, grants, fiscal, and administrative purposes
• Provides technical assistance and budget support to all levels of District personnel
• Provides back-up support for other Business Office functions such as Payroll, Purchasing, Accounts Payable, and Accounting
• Tests, analyzes and troubleshoots software updates and new releases as they impact Business Office functionalities; assists end users to resolve problems
• May oversee student workers
• Related duties as assigned

Knowledge of:

• Principles, practices, laws, and regulations applicable to public accounting
• Fund accounting principles
• Generally accepted accounting principles and practices, as well as Governmental Accounting Standards Board (GASB) practices
• Principles and practices of program budgeting and monitoring
• Principles and practices of payroll processing, purchasing, accounts payable (AP), accounts receivable (AR), basic accounting, and general bookkeeping
• Personal computer applications including word processing, spreadsheets, and graphics
• English grammar, spelling, punctuation and composition
• Generating/formatting various reports, forms and correspondence
• Financial software systems, (e.g., Banner, PeopleSoft, or Colleague) and Microsoft Excel
• Functions and authorities of the Business Services Department
• Office methods, procedures, supplies and equipment, including filing system development and maintenance, and telephone reception

Skill/Ability in:

• Monitoring and assisting in the preparation of budgets
• Preparing payroll, processing AP/AR and purchasing
• Researching, interpreting and applying codes, polices, procedures and regulations;
• Processing high volumes of transactions with accuracy and attention to detail
• Establishing and maintaining a variety of records, data and required reports
• Preparing effective reports, correspondence, and other written materials
• Communicating effectively, both orally and in writing, with staff, faculty, students, and external vendors
• Operating computer applications software for word processing, spreadsheets, graphics, and basic desktop publishing
• Managing multiple priorities and meeting critical deadlines
• Establishing and maintaining effective working relationships with those contacted in the course of the work

MINIMUM QUALIFICATIONS:
Education and Experience:

• Associate degree in accounting, business, or related field; and two (2) years’ experience in duties related to the position;

OR

• An equivalent combination of education and experience.
• Must possess a valid California driver’s license and have a satisfactory driving record.

DESIRABLE QUALIFICATIONS: A combination of education and experience equivalent to:

• Bachelor’s degree in accounting, business, or related field
• Four years of increasingly responsible clerical/accounting or bookkeeping work
• Knowledge of Ellucian Banner software
• Community college experience
• Demonstrated sensitivity to and understanding of the diverse academic and socio-economic, cultural, disability, and ethnic backgrounds of community college students and staff

The physical abilities involved in the performance of essential duties are:

• Vision sufficient to read computer screens and handwritten and printed documents
• Manual dexterity to operate keyboards and manipulate papers
• Speech and hearing to communicate effectively in individual and group settings
• Bending and reaching to obtain or replace files and records

This work is performed in an office setting on and off campus.