Executive Assistant in Aguadilla at SOLX HOLDINGS LLC

The Executive Assistant is responsible for providing high-level administrative and organizational support to executive leadership. This role manages schedules, coordinates meetings and communications, handles confidential information, and supports daily business operations to ensure efficient executive office management and organizational effectiveness.

• Provide administrative support to executive leadership including calendar management, scheduling, and meeting coordination.
• Organize and coordinate internal and external meetings, presentations, and company events.
• Prepare reports, presentations, correspondence, and other business documents.
• Manage travel arrangements, itineraries, and expense reporting for executives.
• Handle confidential and sensitive information with professionalism and discretion.
• Screen and prioritize emails, phone calls, and other communications.
• Coordinate communication between executives, departments, clients, and external partners.
• Maintain organized records, files, and executive documentation.
• Track action items, deadlines, and follow-up activities for leadership teams.
• Assist with preparation of reports, KPIs, budgets, and operational presentations.
• Support special projects and company initiatives as assigned.
• Ensure efficient office operations and administrative processes.
• Assist in organizing company visits, audits, and executive meetings.
• Perform other administrative duties as required to support executive operations.

• Associate’s or Bachelor’s degree in Business Administration, Management, Communications, or related field preferred.

• Minimum of 3–5 years of experience in executive administrative support or office management.
• Experience supporting senior leadership or executives required.
• Experience in manufacturing or corporate environments preferred.

• Advanced proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Experience with scheduling systems, ERP systems, or office management software preferred.
• Strong knowledge of administrative and office procedures.

• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.
• High level of professionalism and confidentiality.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and manage priorities effectively.
• Strong interpersonal skills and customer service orientation.
• Ability to perform effectively in a fast-paced environment.