Accounts Payable Associate at Rochester Regional Health – ROCHESTER, New York

SUMMARY

The Accounts Payable Associate is responsible for processing vendor invoices, coordinating and verifying invoice approvals and responding to vendor inquiries concerning invoice payment status.

STATUS: Full Time

LOCATION: Riedman Campus

DEPARTMENT: Accounts Payable

SCHEDULE: 40 hrs/week

ATTRIBUTES

• Associate’s Degree in Accounting or Business Administration preferred.
• Three years’ experience of accounts payable (AP) or finance preferred.
• Ability to work in a high paced technologically based environment.

Required Licensure/Certification Skills:

• None

Rochester Regional Health is an Equal Opportunity / Affirmative Action Employer. Minority/Female/Disability/Veteran

RESPONSIBILITIES

• Audit supplier invoices for accuracy, completeness and conformance to company specifications prior to processing for payment.
• Maintains and organizes invoices, packing slips and purchase orders on a daily basis.
• Processes invoices/credit memos/EDIs/AOIs by matching supporting paperwork/approvals in an accurate and timely manner.
• Responds to calls and inquiries from internal and external customers regarding outstanding balances, accounts or issues and works to resolve issues or disparities as they arise.
• Reconcile vendor statements to ensure payments are up to date.
• Communicates professionally with vendors and department members.
• Meets deadline for month-end closing schedule and ensures correct post date for all payable transactions.
• Gather relevant vendor documentation to support vendor maintenance to ensure accurate W-9’s and 1099 reporting.
• Coordinates with purchasing department problem vendors and purchase order issues.
• Keeps Senior/Lead AP Associates updated on the invoice/PO problem issues.
• Build and maintain key relationships with key supplier Accounts Receivable departments, RRH buying team and operational leaders.
• Support preparation of invoices, scanning and verification.
• Audit and process XM payment requests.
• Scope of vendor assignments to include high volume and less complex vendors.
• Assists other staff during absences.
• Performs other duties as assigned.
• Strong computer skills in Windows and EXCEL.

PHYSICAL REQUIREMENTS: S - Sedentary Work - Exerting up to 10 pounds of force occasionally Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

PAY RANGE: $19.00 - $23.50

The listed base pay range is a good faith representation of current potential base pay for successful applicants. It may be modified in the future. Pay is determined by factors including experience, clinical licensure date, relevant qualifications, specialty, internal equity, location, and contracts.