Medical Records Coordinator at Behavioral Health Management Systems, LLC (CA) – ALPINE, California

Position Description:

Are you detail-driven and passionate about protecting the integrity of clinical documentation?

We’re seeking a Medical Records Coordinator to ensure the accuracy, compliance, and completeness of our Electronic Medical Records (EMR). In this role, you’ll play a critical part in safeguarding patient information, supporting clinical quality, and ensuring regulatory and accreditation standards are met across the organization.

What You’ll Do

Conduct comprehensive monthly quantitative reviews and audits of active and discharged electronic medical records.

Identify documentation gaps, technical errors, and potential legal or clinical risks and coordinate appropriate follow-up.

Ensure timely, accurate responses to authorized medical record requests in compliance with HIPAA and facility policy.

Maintain precise tracking and documentation of all medical record disclosures.

Support internal staff, auditors, and external reviewers by facilitating access to records and explaining record organization.

Participate in EMR revisions, updates, and optimization initiatives.

Provide clear, constructive feedback to multidisciplinary team members regarding documentation deficiencies.

Partner with clinical, administrative, and compliance teams to promote continuous documentation improvement.

What We’re Looking For

Education

High school diploma or equivalent (required)

Associate’s degree in Health Information Management or a related field (preferred)

Experience

Three (3) years of experience in health information management (required)

At least one (1) year of experience in medical record auditing (required)

Licenses/Certifications

RHIT or RHIA certification (preferred)

Why Join Us

As a Medical Records Coordinator, you’ll have a direct impact on clinical quality, patient safety, and regulatory compliance. You’ll join a mission-driven organization that values accuracy, accountability, and collaboration—where your expertise helps protect patients, clinicians, and the organization alike.

Perks and Benefits

In addition to comprehensive benefits including medical, dental, vision, paid time off, and 401k, we foster a work, life balance for team members and their family to support physical, mental, and financial wellbeing, including:

DailyPay

Tuition Assistance

Employee Assistance Program (EAP) including free counseling and health coaching

Company paid life insurance

Tax free Health Spending Accounts (HSA)

Wellness program featuring fitness memberships and product discounts

Pet insurance

Discount and reward programs for Theme Parks & Attractions, Hotels, Rental Cars, Water Parks, Virtual Events & Shows, Movie Tickets, Gift Cards, and more.

*Eligibility for perks and benefits varies based on employee type and length of service.

You Matter

From top to bottom, we are a company of caregivers. If there is one unifying characteristic of everyone at Recovery Solutions, it is the deep desire to make a difference by helping society’s most vulnerable and often overlooked individuals. Every day our team has the distinct honor and responsibility to show up with non-judgmental compassion to provide hope and healing to those who need it most.

For those of you whose calling it is to serve others, this is your moment. Your chance to join our family and be a part of our mission to care for those desperately in need, and to do your part to heal the world, one patient at a time.

We are an Equal Employment Opportunity Employer

We celebrate a variety of backgrounds and are committed to creating an inclusive environment for all employees.

Deadline to apply to this position is contingent upon applicant volume. Those positions located in Colorado will have a specific deadline posted in the job description.

We are an Affirmative Action Employer in accordance with applicable state and local laws.