Financial Operations Specialist I - 005309 at University of South Alabama – Mobile, Alabama

Posting Details Position Information Position Number005309Position TitleFinancial Operations Specialist I - 005309DivisionAcademic AffairsDepartment450100 - Dean-EngineeringMinimum QualificationsBachelor’s degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and three years of progressively responsible clerical accounting experience or a bachelor’s degree in accounting from an accredited institution as approved and accepted by the University of South Alabama and two years progressively responsible clerical accounting experience. An equivalent combination of education and experience may be considered.Preferred QualificationsRelated experience in an academic setting is highly preferred.Job Description SummaryThe University of South Alabama’s Dean-Engineering department of is seeking to hire a Financial Operations Specialist I. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position.Essential Functions

• Serves as Financial Banner “superuser” and Student Banner Backup “superuser” for the College of Engineering.
• Works closely with student organizations regarding financial matters and policies and procedures of the university.
• Supervises and trains staff on proper procedures for purchases, payment of invoices, and requests for reimbursements.
• Works with Principal Investigators and other staff on accounting and financial administration procedures for all research grants and contracts.
• Trains staff in the use of Grant Administrator software package.
• Utilizes accounting principles to maintain, monitor and provide detailed reports to the administration of the College of Engineering regarding all aspects of the budgets.
• Prepares monthly and quarterly financial reports for Principal Investigators grant reporting requirements.
• Prepares requisitions for the issuance of bid invitations.
• Examines and evaluates departmental bids.
• Assists Principal Investigators to ensure that externally funded grant expenditures conform to the rules and regulations of the funding agency.
• Reviews and submits documents for all grants and contracts using Cayuse software.
• Communicates with Corporate Financial partners relating to tailgating, Science Fair, Career Fair, Industrial Advisory Board Members and donors.
• Prepares financial award documents for Engineering Scholarship recipients via paper and USA Jagspot Scholarship system and works closely with the Scholarship Committee.
• Prepares invoices for the college of Engineering’s two service centers.
• Prepares personnel action forms for academic year and summer teaching of Engineering faculty, adjunct instructors and students (graders, SI leaders and graduate assistants).
• Communicates to the engineering departments and numerous university administrative offices and the public information and facts regarding grants and makes recommendations on the administration of contracts and grants.
• Assists faculty with travel documentations in Concur as needed.
• Serves as backup to the College of Engineering Dean’s Office staff as needed.
• Collects and deposits funds received form students, faculty, donors and vendors.
• Follows appropriate cash handling policies.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information Number of Vacancies1Position End Date (if temporary)Job Open Date01/13/2026Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegularSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents Required Documents

Optional Documents

1. Resume
2. Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.