Administrative Assistant in Fort Myers, Florida at TeleSpecialists LLC
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Job Description
This is a part-time, in-office position at our Fort Myers, FL office, requiring 24 hours per week, with a schedule of either Monday–Wednesday or Monday, Wednesday, and Friday.
About Us:
TeleSpecialists is transforming healthcare delivery as the nation's largest and fastest-growing digital healthcare leader. By providing expert neurological and psychiatric care directly to over 400 hospitals and health systems across the country, we don't just provide care; we pioneer solutions that make quality healthcare easily accessible.
Join a team where your passion meets our purpose. If you’re inspired by innovation, thrive in a collaborative and entrepreneurial environment, and want to be a part of a team that’s reshaping the future of patient care, we want you on our team. At TeleSpecialists, you'll discover more than just a job. You will be able to experience meaningful work, accelerated career growth, and the opportunity to redefine healthcare for the future.
TeleSpecialists Offers:
- A great culture with a team environment
- A fun, diverse work environment
- A rapidly growing company with career advancement opportunities
- Medical, Dental and Vision benefits
- Tuition Reimbursement
- 401k match
- Paid Vacation
- Leadership Training Classes
- Mentorship Program
About the Role:
The Part-Time Administrative Assistant provides administrative and clerical support to the accounting team, working closely with Staff Accountants on activities related to Accounts Payable and Accounts Receivable. This role assists with maintaining accurate financial records, preparing reports, and supporting daily accounting operations. The position offers an opportunity to gain practical experience in accounting-adjacent functions while contributing to the efficiency and accuracy of the department’s administrative processes.
Essential Duties and Responsibilities:
- Perform administrative support tasks including data entry, document processing, and mail sorting and distribution.
- Assist with organizing, maintaining, and filing financial records and documentation.
- Prepare and update accounting-related spreadsheets and reports using Microsoft Excel.
- Support Staff Accountants during month-end close activities, including gathering documentation and reconciling information as directed.
- Maintain accurate records of financial and administrative documentation.
- Provide general clerical and administrative support to the accounting department as needed.
- Assist with other administrative tasks or special projects assigned by the accounting team.
Qualifications:
- High school diploma or equivalent required
- Basic understanding of accounting concepts and financial processes preferred.
- Proficiency in Microsoft Office application, particularly Excel and Word.
- Prior administrative or office support experience is a plus.
Knowledge, Skills, and Abilities:
- Strong attention to detail and commitment to accuracy.
- Effective organizational and time management.
- Ability to handle confidential financial information with discretion.
- Ability to work independently while also collaborating with team members.
- Clear written and verbal communication skills.
- Ability to manage multiple tasks and meet deadlines in a structured office environment.
- Demonstrated reliability and professionalism in completing assigned work.
Travel Requirements (if applicable):
Minimal: 0%-5%
Other Duties:
This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Duties, responsibilities, and activities may change or be assigned at any time based on business needs.
Physical Requirements:
- Must be able to remain in a stationary position (sitting or standing) for prolonged periods, often up to 75% of the workday.
- Needs to occasionally move about inside the office to access file cabinets, office machinery, or shared workspaces.
- Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and printer.
- Must be able to exchange accurate information with clients and co-workers in person, over the phone, and via digital platforms.
- Occasionally moves or transports office supplies, files, or equipment weighing up to 25 pounds.
- Occasionally positions self to maintain files in cabinets or access equipment stored in low or high areas.
- Requires close visual acuity to perform activities such as preparing and analyzing data, transcribing, and viewing a computer monitor for extended periods.
Equal Employment Opportunity & ADA Statement
The Company is an equal opportunity employer and is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law. The Company will provide reasonable accommodations for qualified individuals with disabilities in accordance with applicable laws.