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Administrative Manager - NIWC Pacific in San Diego, California at Significance Inc

Recently UpdatedSalary: $83500 - $93000Job Function: Admin/Clerical/Secretarial
Significance Inc
San Diego, California, 92101, United States
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Job Description

Administrative Manager - NIWC Pacific

Significance is a woman-owned consulting firm serving the federal government. We are known for building trusted relationships within our teams and with our clients and hiring the highest-level experts who implement innovative solutions. We also like to have fun! Our focus on culture has contributed to Significance being named a Washington Business Journal Best Place to Work each of the last seven years.

Significance, Inc. is seeking an Administrative Manager to support our growing team. This is a remote position that requires an Active Secret Clearance.
The Administrative Manager will provide mid-level administrative and operational management support to NIWC Pacific Codes 10000 (Finance) and 80000 (Corporate Operations). This role is responsible for coordinating administrative programs, managing documentation workflows, supporting executive-level meetings, tracking action items, and ensuring compliance with organizational policies and reporting requirements.
The position supports divisions such as Total Force Management, Corporate Strategy, Portfolio Council, and other operational units by managing records, tracking awards and personnel actions, coordinating recruiting activities, preparing briefing materials, and maintaining reporting systems. The Manager, Admin acts as a liaison between government leadership, internal stakeholders, and external partners to ensure smooth execution of administrative operations.
Required Skills:
  • Bachelor’s degree in Business Administration, Management, Public Administration, or related field (or equivalent experience)
  • 5+ years of administrative management or program coordination experience
  • Experience supporting executive-level leadership in a federal or DoD environment
  • Strong organizational and workflow management skills
  • Experience preparing and coordinating:
  • Meeting agendas
  • Briefing materials
  • Status reports
  • Action item trackers
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
  • Experience managing documentation in collaboration platforms such as:
  • SharePoint
  • Confluence
  • Microsoft Teams
  • Ability to track and manage multiple concurrent initiatives
  • Experience coordinating events, ceremonies, or workforce programs
  • Strong written and verbal communication skills
  • Ability to work in environments handling CUI and sensitive administrative data
  • Ability to obtain and maintain a Secret clearance (if required by assigned division)
Desired Skills:
  • Experience supporting Navy, NAVWAR, or NIWC Pacific organizations
Familiarity with:
  • Total Force Management processes
  • Civilian awards programs
  • Workforce development or recruiting initiatives
  • Portfolio or governance boards
  • Experience supporting Balanced Scorecard or strategy management initiatives
  • Knowledge of Navy ERP administrative or manpower modules
  • Experience tracking funding packages or Workforce Acceptance Agreements (WAAs)
  • Familiarity with DoD administrative compliance requirements
  • Prior experience coordinating cross-functional working groups or executive forums
At Significance, your base pay is one part of your total compensation package and is determined within a range. Our pay ranges are based on the local cost of labor benchmarks for each specific role, level, and geographic location.
We carefully consider a wide range of factors when determining compensation, including but not limited to experience; job-related skill sets; relevant education or training; and other business and organizational needs. The salary range listed is for the level at which this job has been scoped. In the event that you are considered for a different level, a higher or lower pay range would apply. This position is also eligible for a comprehensive and generous benefits package.

We are an E-Verify Employer



$83,500 - $93,000 a year

Job Location

San Diego, California, 92101, United States

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