Accounting & Administrative Assistant at Ajulia Executive Search – Oak Park, California

• Location: Oak Park, California
• Type: Contract to Hire
• Job #26062

Are you looking to make a career change to a pioneering company? This exciting opportunity as a Accounting & Administrative Assistant offers a competitive salary plus an excellent benefits package including medical insurance, dental insurance, vision insurance, paid PTO etc. Does this position match your future career goals? Then this Accounting & Administrative Assistant could be the right fit for you.

Responsibilities:

• Process vendor invoices and ensure payments are completed accurately and on time.
• Manage accounts receivable by monitoring outstanding balances and following up on overdue accounts.
• Reconcile invoices, payments, and account records while keeping financial data updated.
• Assist with maintaining accurate general ledger entries and financial documentation.
• Enter and process sales orders, invoices, quotes, and related documents with precision.
• Prepare sales reports and track performance metrics for management.
• Coordinate with the sales team to monitor order status, deliveries, and customer accounts.
• Maintain and update filing systems, inventory records, mailing lists, and CRM database information.
• Keep customer information and sales databases current and organized.
• Provide administrative and clerical support to managers and staff as needed.
• Manage office supplies and maintain organized physical and digital filing systems.
• Answer phones, respond to emails, and greet visitors in a professional manner.
• Schedule meetings, coordinate appointments, and manage calendars.
• Assist with pricing changes, contract updates, and preparation of sales documentation.

Required Qualifications/Experience:

• Associates or Bachelors degree in Accounting, Business Administration, or related field preferred.
• Proven experience as an Accounting, Sales & Administrative Assistant or in a similar role is preferred.
• Working knowledge of accounting software (e.g., QuickBooks, Xero, Sage) and CRM systems is an advantage.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in Google Suite applications (Docs, Sheets, Drive) is essential.
• Excellent phone etiquette and communication skills, both written and verbal.
• Computer literacy with a solid understanding of office management systems.

Temp to Hire

Salary: $25-$28/hr

Ask for: Sunitha

Job Id: 26062

Ajulia Executive Search is a New Jersey based Executive Search Firm specializing in retained searches in multiple sectors, including Manufacturing, Finance, IT, Legal, and Pharmaceutical. We have a nationwide client base and offer services in temporary and direct hire placements.

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