ACCOUTING MANAGER at CASA OF LOS ANGELES – Monterey Park, California

Position: Accounting Manager

Reports to: Controller

Location: Hybrid - CASA of Los Angeles, Edelman Children’s Court, Monterey Park, CA

Status/Schedule: Full-time/Exempt, Mon – Fri 8AM-5PM, weekend/evenings, required in office/field based on organization needs.

VISION STATEMENT

CASA/LA’s vision is a Los Angeles in which all children and families impacted by the child welfare and juvenile justice systems have equitable access to the resources and support they need to thrive.

ORGANIZATON MISSION

CASA of Los Angeles organizes the community to take action and advocate for children and families in LA County’s overburdened child welfare and juvenile justice systems. Through an intentional, restorative and culturally responsive lens, we train committed, consistent and caring adults who take action by providing strengths-based advocacy and equitable access to resources and life-affirming connections. CASA/LA strengthens our community, ensuring that children and families have what they need to thrive.

POSITION OVERVIEW

The Accounting Manager is responsible for managing the day-to-day accounting operations of the organization, ensuring timely and accurate financial processes, reconciliations, and reporting. This role leads the execution of accounting functions, including month-end close, financial analysis, and budget tracking, while maintaining strong internal controls.

The Accounting Manager works closely with the Controller, who retains final review and approval authority over financial reporting, general ledger activity, and audit processes. This position also serves as a backup to payroll to ensure continuity of payroll operations.

DUTIES AND RESPONSIBILITIES (BUT NOT LIMITED TO):

ACCOUNTING OPERATIONS

• Manage daily accounting activities, including accounts payable, accounts receivable, cash receipts and general ledger entries.
• Ensure accurate coding and classification of financial transactions in accordance with organizational policies and nonprofit accounting standards.
• Maintain complete and organized financial records and supporting documentation
• Monitor and maintain the integrity of the general ledger and subsidiary ledgers.
• Support proper use and maintenance of the accounting system (NetSuite), including ensuring transactions are recorded using appropriate department, class, and grant tracking segments.

MONTH-END CLOSE & FINANCIAL REPORTING

• Lead the preparation and coordination of the month-end and year-end close process
• Prepare and review journal entries, account reconciliations, and supporting schedules
• Prepare internal financial statements and supporting schedules for Controller review, including Statement of Activities, Statement of Financial Position, and budget-to-actual reports.
• Ensure all financial data is complete, accurate, and submitted in a timely manner for internal and external reporting.
• Assist with the preparation of financial reports for management, board committees, and external stakeholders as needed.

GOVERNMENT CONTRACTS & GRANT ACCOUNTING

• Prepare and review government contract and grant invoices, ensuring accuracy, completeness, and compliance with contract terms and funding requirements
• Prepare supporting documentation for grant expenditures to ensure allowability, allocability, and proper documentation in accordance with federal and state grant regulations.
• Record and track grant revenue, including restricted and conditional funding, ensuring revenue recognition aligns with grant agreements and applicable accounting standards.
• Monitor grant budgets and expenditures to ensure alignment with approved budgets and funding restrictions.
• Assist with the preparation and tracking of grant reimbursement requests or drawdowns to ensure timely receipt of funds
• Maintain grant-related financial schedules and documentation for reporting and audit purposes
• Collaborate with program staff to ensure timely and accurate reporting of grant-related financial activity.
• Assist with the preparation and review of financial reports submitted to funders, ensuring reports reconcile to the general ledger and supporting documentation.
• Support responses to grant monitoring requests, financial reviews, and compliance inquiries from federal, state, or pass-through funding agencies.

FINANCIAL ANALYSIS & BUDGET SUPPORT

• Analyze financial data to support budgeting, forecasting, and decision-making
• Monitor budget-to-actual performance and provide variance analysis to the Controller and leadership.
• Assist with the preparation and monitoring of organizational and program budgets
• Provide financial guidance to program and department leaders on spending and grant budget compliance.

AUDIT & COMPLIANCE

• Prepare audit schedules and supporting documentation for annual financial audits and grant audits.
• Ensure compliance with nonprofit accounting standards, grant requirements, and internal financial controls.
• Identify and recommend improvements to strengthen accounting processes and internal controls.

PAYROLL SUPPORT

• Serve as backup for payroll processing to ensure continuity of payroll operations.
• Reconcile payroll-related entries within the general ledger
• Assist with the allocation of payroll expenses to departments and grants as required.

TEAM SUPPORT & COORDINATION

• Coordinate and oversee key accounting functions to ensure timely and accurate completion of accounting processes.
• Provide guidance and support to accounting staff responsible for accounts payable, accounts receivable, and other finance functions, as applicable.
• Review work prepared by accounting staff to ensure accuracy and completeness.
• Collaborate with HR, Development, and Program teams to support financial reporting and grant management needs.
• Support the Controller in implementing financial policies, procedures, and process improvements.

PREFFERED QUALIFICATIONS

• Bachelor’s degree in Accounting, Finance, or related field
• 5+ years of accounting experience, preferably in nonprofit accounting
• Experience with government grants or contracts preferred
• Experience in preparing financial statements
• Experience with NetSuite or other ERP systems preferred
• Strong knowledge of GAAP and nonprofit accounting standards
• Advanced Excel skills
• Able to lift/push/pull 10 pounds.
• Ability to remain in a stationary position and constantly use a computer, which consists of viewing a monitor and using a keyboard.
• Constantly works in an open office environment in a courthouse where distractions are present, noise levels, and air temperatures are fluctuating.
  

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT

• This position requires the ability to work remote, in the office and in the field. The CASA office is an open office layout. Candidates will be working in varying levels of noise and foot traffic, all in accordance with CDC and Cal/OSHA guidelines.
• Office environment consists of moderate fluctuations in air temperature.
• Physical requirements include extensive seated work at a computer, standing, bending, reaching, sitting, grasping, fingering, repetitive motion both hands/feet, and walking. Lifting requirement is up to 20 lbs.

COMPENSATION & BENEFITS:

The salary range for the Accounting Manager position is $80,000 - $105,000. Final starting rates will be based on experience, skills, internal equity, and market factors.

• Up to $535/month toward medical, dental, and vision coverage
• Employer-paid Basic Life and AD&D insurance
• A variety of voluntary benefits, such as supplemental life and disability plans, accident and critical illness coverage, pet insurance, and legal/ID protection
• Access to Flexible Spending Accounts (FSA), Commuter Spending Accounts (CSA), Health Savings Account (HSA), and an employer-sponsored Health Reimbursement Arrangement (HRA) for employees who waive coverage
• Employee Assistance Program (EAP) to support emotional and mental well-being
• Robust time off benefits, including generous vacation, sick leave, paid holidays, and organizational closure days

WORK ARRANGEMENT:

This position follows a hybrid schedule, requiring at least two in-office days per week. Some fieldwork and occasional weekend hours may be needed.

CASA of Los Angeles is an Equal Opportunity Employer, committed to fostering diversity and inclusion.

CASA of Los Angeles promotes equal opportunity for all employees and applicants. In doing so, we comply with local, state, and federal laws and regulations to ensure an equal employment opportunity for everyone. We don’t discriminate in employment opportunities or practices on the basis of race, ancestry, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, age, disability, citizenship, military service obligation, veteran status or any other basis protected by federal, state or local laws. Our policies and personnel practices are intended to ensure that all of us are treated equally with regard to recruiting, hiring, and advancement, and our decisions on employment are made to further the principle of equal employment opportunities for employees