Payroll Administrator at OfficeScapes – Denver, Colorado

Position Summary

The Payroll Administrator is responsible for the accurate, compliant, and timely execution of all payroll processes across multiple states and entities. This role serves as a critical control point for payroll integrity, ensuring proper data entry, validation, audit documentation, and regulatory compliance.

This individual partners closely with the Payroll & Benefits Manager, HR team, Finance, and operational leaders to maintain payroll accuracy, support employees, and continuously improve payroll processes in a fast-growing, multi-state environment.

Key Responsibilities

Payroll Processing & Execution

• Process full-cycle multi-state weekly and bi-weekly payroll for approximately 1,500 employees across multiple entities, including a union population.
• Accurately input and maintain payroll data including:

• New hires, terminations, and status changes
• Compensation changes and adjustments
• Time and labor data
• Deductions, taxes, and direct deposits

• Ensure all payroll activities are completed, timely, accurately, and in compliance with federal, state, and local regulations.

Payroll Quality Control & Audit

• Perform detailed payroll audits and validations prior to each payroll run, including:

• Hours worked and overtime compliance
• Tax setup and withholding accuracy
• Manual entries and adjustments
• Direct deposit and payment accuracy

• Maintain thorough documentation and audit trails for all payroll changes, adjustments, and communications.
• Identify discrepancies, resolve issues proactively, and escalate risks as needed.

Employee & Business Support

• Serve as a primary point of contact for employee payroll inquiries, providing timely and professional resolution.
• Partner with HR, Accounting, and operational leaders on:

• Payroll reconciliations
• Audit requests
• Reporting and data validation

• Support union payroll requirements and ensure alignment with applicable agreements.

Reporting & Reconciliation

• Generate and distribute weekly and monthly payroll reports to stakeholders.
• Assist with payroll-related reconciliations, ensuring alignment between payroll, benefits, and general ledger.
• Support internal and external audits by providing accurate and complete payroll documentation.

Compliance & Regulatory Oversight

• Maintain strong working knowledge of:

• Multi-state payroll laws and tax requirements
• Wage and hour regulations
• Union payroll considerations

• Monitor regulatory changes and ensure payroll practices remain compliant.
• Support year-end processes including:

• W-2 preparation and distribution
• Tax reporting and corrections
• Audit readiness and documentation

Process Improvement & Documentation

• Continuously update and maintain the Payroll Procedures Guide, ensuring accuracy and usability.
• Identify opportunities to improve payroll processes, controls, and efficiency.
• Partner with HR and leadership on process standardization and scalability as the company grows.

Special Projects

• Support payroll system enhancements, implementations, or upgrades as needed.
• Participate in cross-functional initiatives impacting payroll, HRIS, or compliance.

This job description outlines the general nature and level of work expected for this role. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. The company reserves the right to modify job duties at any time based on business needs.

Qualifications

Required

• Minimum 5 years of payroll processing experience (high-volume, multi-state preferred)
• Minimum 2 years of general HR and benefits knowledge
• Strong experience with ADP Workforce Now
• Experience with:
• Multi-state payroll compliance
• Payroll audits and reconciliations
• High-volume data entry with strong accuracy
• Strong analytical and problem-solving skills
• High level of integrity and confidentiality in handling sensitive information
• Ability to manage multiple priorities under tight deadlines
• Strong organizational and documentation discipline
• Professional, clear, and responsive communication skills
• Continuous improvement mindset with a focus on efficiency and scalability

Preferred

• Union payroll experience
• Prevailing wage and certified payroll exposure
• Payroll system implementation or conversion experience
• Demonstrates ownership of payroll accuracy and outcomes
• Operates with integrity in all financial and employee matters
• Maintains a high level of professionalism, even under pressure
• Communicates clearly and proactively with stakeholders
• Takes initiative to identify issues and drive solutions, not just process transactions

Job Title: Payroll Administrator
Department: Human Resources
Reports To: Manager, Payroll and Benefits
FLSA Status: Exempt

About LINX:

Join a team that connects people through technology. We design, install, and support commercial network cabling for data centers, multimedia, security, and wireless systems.

In 2003, industry experts founded LINX to create the workplace they wanted—one built on integrity, teamwork, and innovation. These core values drive us daily, shaping a culture where employees grow and take pride in their work.

Headquartered in Denver, CO, with regional offices in Seattle, WA; Salt Lake City, UT; San Antonio, TX; Atlanta, GA; Cheyenne, WY; and Des Moines, IA, we’re growing fast! With AI, remote work, and digital transformation accelerating, now is the time to build your future with LINX.

TEAMLINX offers great benefits including:

• 401K with 50% employer match up to first 5%
• Insurance options including Medical plans with Flexible Spending and/or Health Savings Accounts, Disability, Dental and Vision
• 8 Paid Holidays
• 3 weeks Paid Time Off (PTO) combining sick pay and vacation days
• Career growth opportunities

Posting Deadline:

This position will remain open until filled.

Equal Employment Opportunity Statement

LINX is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.

Colorado Pay Transparency Statement

In compliance with the Colorado Equal Pay for Equal Work Act, the salary range for this role is listed below. Actual compensation within the range will be determined based on factors such as experience, skills, internal equity, and geographic location.