Accounting and Contracts Manager (Hybrid Role) at PopHealth Learning Center – Oakland, California

The Organization

The PopHealth Learning Center (“Learning Center”) is a California Social Purpose Corporation (SPC) committed to transforming how health care is delivered and experienced across California, with a focus on low-income communities. Established to prioritize social impact over profit, the organization is grounded in a mission to bring together health care teams, insurers, and policymakers to keep communities healthy through care that works for patients, inspires providers, and lasts.    

 The Learning Center serves as the Program Office for a statewide Medi-Cal focused practice initiative, the Equity and Practice Transformation (EPT) program, a $160 million-dollar investment in primary care transformation funded by the California Department of Health Care Services (DHCS).   The Learning Center also works with a diverse portfolio of funders and partners - including Managed Care Plans, purchasers such as Covered California, and foundations including the California Healthcare Foundation and Blue Shield Foundation of California- to build Population Health Management (PHM) capabilities, advance value-based care and improve health outcomes for Californians. We serve as a strategic partner to organizations and institutions committed to advancing health outcomes and equity.  All our efforts are grounded in a shared goal: supporting a more coordinated and person-centered healthcare system that strengthens primary care and advances equitable access across California’s safety net.    

The Position

The Accounting and Contracts Manager is responsible for overseeing the Learning Center’s day-to-day accounting operations and contract processes, including AP, AR, general ledger support, and contract tracking. This role manages accounting workflows, maintains financial records, and coordinates the lifecycle of organizational contracts while working closely with program, operations, and finance teams.

This is a manager-level individual contributor role within a lean and growing organization, responsible for owning and executing the Learning Center’s accounting and contract management processes. This is a hybrid position with an expectation of in-office presence in the Oakland office at least two to three days per week.

The Accounting and Contracts Manager will to the Senior Director of Finance and work closely with colleagues across programs and operations, as well as with external partners and vendors. This a hybrid position, with a mix of remote and in-person work based out of our Oakland office (1-3 days).

Responsibilities include:

Core Accounting & Financial Operations

• Own Month End Close

• Prepare and post journal entries (accruals, deferrals, allocations, adjustments) 

• Perform monthly and quarterly account reconciliations 

• Maintain the general ledger and coordinate month-end and year-end close activities

• Analyze financial activity and resolve discrepancies 

• Assist with financial statement preparation and internal reporting 

• Support audit preparation and maintain strong internal controls 

Contract and Vendor Coordination

• Manage the full lifecycle of contracts, including submission for review, tracking, signature routing, documentation, and ongoing contract record management 

• Maintain internal contract tracking systems and monitor upcoming renewals or action items 

• Serve as a point of contact for vendors regarding contract status, onboarding materials, and general inquiries 

• Be the liaison to and assist with vendor onboarding and offboarding, ensuring documentation is complete and timely 

Accounts Payable & Accounts Receivable

• Input and process invoices

• Ensure accurate expense coding to programs and grants 

• Manage vendor onboarding documentation (W-9s, contracts, insurance) 

• Generate revenue invoices tied to contractual deliverables 

• Monitor receivables and follow up on aging balances 

• Support grant billing and revenue recognition tracking 

Financial Systems & Process Management

• Manage accounting systems (QuickBooks, Bill.com, etc.) 

• Maintain chart of accounts integrity 

• Support system integrations (CRM, project management tools) 

• Identify opportunities to improve accounting workflows, strengthen documentation, and enhance system efficiency. 

• Maintain organized financial documentation for compliance and audit readiness 

Team and Culture Building

• Foster a collaborative and inclusive environment that supports professional growth and development.

• Promote a culture of continuous improvement by identifying opportunities to enhance systems and team capacity.

• Act as a cultural steward, ensuring the Learning Center’s values of equity, inclusion, and collaboration are reflected in the finance team’s work and interactions.

Preferred Skills and Qualifications Including:

We welcome candidates with a variety of backgrounds and experiences. If you meet all or most of the qualifications below and believe this role aligns with your interests and skills, we encourage you to apply.

• Bachelor’s degree preferred, though not required; a combination of relevant education and experience will be considered

• Approximately 3-5 years of experience in accounting, finance, contracts

• Familiarity with contract or vendor coordination, invoicing, or accounts payable processes

• Proficiency in Microsoft Excel, Microsoft Word, PowerPoint and Outlook

• Experience with customer relationship management software, such as HubSpot

• Experience with financial systems such as QuickBooks and Bill.com is a plus

• Excellent organizational skills and attention to detail

• Strong written and verbal communication skills, with the ability to collaborate effectively across teams and with external partners

• Interest in working in a collaborative, mission-driven environment with a commitment to advancing equity

Applications will be evaluated on a rolling basis. San Francisco/Oakland/East Bay candidates preferred.

Compensation & Benefits

The salary range for this position is $150,000 - $165,000. The Learning Center offers a generous benefits package that reflects our commitment to team member health and wellness. Our benefits package includes comprehensive medical, dental, and vision insurance, paid time off, life and disability insurances, a retirement plan, annual wellness days, and other resources designed to support the passion, commitment, and energy that is vital to our team members.

The PopHealth Learning Center is an equal opportunity employer that does not discriminate on the basis of race, color, religion or belief, disability, gender, nationality, ethnicity, sex (including pregnancy, childbirth, or related medical conditions), gender identity or expression, sexual orientation, or any other status protected by law. Black, Indigenous, Latinx and other people of color, and LGBTQ+ people are strongly encouraged to apply. Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application.