Project Assistant (CAPACities Project) in Manila, Arkansas at Catholic Relief Services

Position title: Project Assistant (CAPACities Project)

Location: Manila, Metro Manila, Philippines | (On-site)
Responsibilities:

Roles and Key Responsibilities

• Facilitate communication with all members of the project team, relevant staff in other departments/teams and project stakeholders as relevant. Send/receive and distribute all incoming and outgoing mail/faxes/letters/documents.
• Provide specialized project administrative transactions and processes (e.g. translate, type, proofread, and/or format documents; record and transcribe meeting minutes; draft simple correspondence messages).
• Prepare transactional documents in support of project operations processes and support and facilitate coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, visas, etc.).
• Compile data, perform data entry and data verification in relation to project administration processes (e.g. various contact lists, staff attendance reports, Vehicle Log Sheets review, visitors' welcome packages, etc.).
• Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities.
• Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.
• Support project team in the conduct and documentation of project activities as needed

Qualifications:

Basic Qualifications

• Bachelor’s degree or college diploma required.
• With 1-3 years' experience working in an office environment in a clerical or administrative role.

Preferred Qualifications

• Professional Diploma/Certificate or courses in Administration a plus.
• Experience with a local or international NGO a plus.

Knowledge, Skills and Abilities

• Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.
• Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.
• Good time management skills with ability to work on multiple tasks
• Strong customer service orientation with good communication and interpersonal skills
• Proactive, resourceful, solutions oriented and results-oriented

Required Languages: Bisaya, Filipino and English languages required to perform the job

Travel: Must be willing and able to travel up to 50%.

Supervisory Responsibilities: None

CRS is proud to be an equal opportunity/affirmative action employer. Selection and hiring decisions are made without regard to sex, sexual orientation, gender identity, race, age, disability, religion, national origin, color, veteran status or any other protected area.