Administrative & Operations Lead at Allendale, Township of (MI) – Allendale, Michigan

SUMMARY:

The Administration Operations Lead serves as a key administrative and operational support to the Township Supervisor, responsible for coordinating a broad range of projects, initiatives, and day-to-day operations. This position interacts with Township residents, staff, consultants, engineers, and government agencies, requiring a high level of professionalism, discretion, and interpersonal skills.

The ideal candidate will be highly organized, technically minded, and capable of managing multiple priorities. This position requires initiative, follow-through, and the ability to collaborate with multi-disciplinary teams to move projects forward efficiently and effectively.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Responsible for executing assignments and directives as issued by the Township Board of Trustees.
• Assist the Supervisor in the management of municipal operations.
• Coordinate and support internal and external projects as assigned by the Township Supervisor.
• Manage daily correspondence and communications related to Township operations.
• Develop project timelines, budgets, and reports; track progress and ensure timely completion.
• Collaborate with internal and external individuals, teams, and organizations including, but not limited to, finance, assessing, planning, zoning, legal, engineering, and County/State departments.
• Ensure compliance with Township ordinances and applicable laws when interacting with stakeholders.
• Responsible for the day-to-day operation of the Planning and Zoning Department including, but not limited to: Creating and publishing the meeting minutes of the Planning Commission and Zoning Board of Appeals; maintaining the files of the PC and ZBA; and preparation and distribution of public hearing notices.
• Maintain a working knowledge of Township ordinance to assist the public, contractors, and engineers. Assist in the enforcement of Township ordinances. Oversee codification and maintenance of ordinances.
• Provide continuity of Planning and Zoning projects from submission, to review, to Planning Commission, to Board of Trustees, to implementation.
• Assist in preparing Township Board agendas, preparing reports, and presenting to the Township Board as requested.
• Represent the Township in meetings and public engagements as directed. May be assigned to be the Supervisor’s designee on external committees or boards.
• Attend Board of Trustees, Planning Commission, and Zoning Board of Appeals meetings as needed.
• Serve as a Passport Agent.
• Other duties as assigned.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these essential functions.

REQUIRED SKILLS / ABILITIES:

• Excellent verbal and written communication abilities.
• Excellent customer service with a drive to take ownership of problems and drive solutions to completion.
• High level of initiative, accountability, and attention to detail.
• Ability to exercise a high degree of tact and diplomacy.
• Strong organizational and administrative skills.
• Ability to work both independently and collaboratively with multi-disciplinary teams.
• Proven experience in managing and executing both short- and long-term projects.
• Strong problem-solving, budgeting, and scheduling skills.
• Capacity to multi-task and prioritize competing deadlines.
• Familiarity with state, federal, and private grant opportunities is a plus.
• Proficient in Microsoft Office Suite and Adobe.
• Willingness to attend trainings, seminars, and professional development opportunities.

MINIMUM QUALIFICATIONS:

SUPERVISORY RESPONSIBILITIES:

None

WORKING CONDITIONS:

• Primarily an office environment, with occasional visits to outdoor project sites.

PHYSICAL REQUIREMENTS:

• Ability to communicate effectively via phone, email, and in person.
• Ability to sit for extended periods and move around project sites as necessary.
• Ability to read, write, and perform basic math functions.
• Occasional lifting (up to 25 lbs), bending, stooping, or kneeling may be required.

TRAVEL REQUIREMENTS:

• Occasional local travel during the workday; minimal overnight travel unless attending conferences or trainings.

OTHER DUTIES:

This job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, or skills required. The Township Supervisor reserves the right to modify the duties of the position or assign additional responsibilities as needed.

Allendale Charter Township is an “at-will”, equal opportunity employer. If a job offer is made, employment may be contingent upon the successful completion and passage of a medical examination and other appropriate background checks, which may include providing body substance samples (e.g., blood, urine, and/or hair). We consider applicants for all positions without regard to race, color, creed, religion, genetic information, gender, gender identity, sexual orientation, national origin, veteran status, age, disability, marital status, height, weight, or any other legally protected status under local, state, or federal law.