Bilingual Administrative Assistant- Smyrna, TN- 39632 in Smyrna, Tennessee at Harvard Shared Services

Bilingual Administrative Assistant- Smyrna, TN- 39632

US-TN-Smyrna

Job ID: 2026-39632
# of Openings: 1
Category: Office Administration
Harvard Companies

Overview

Are you ready to be part of something Extraordinary? Look no further than Harvard is the largest family-owned provider of premier commercial janitorial and professional security services in the United States. We believe in the power of our people. Here, every team member is valued, empowered, and trained to contribute their best. We foster an inclusive workplace culture where diversity is celebrated and every voice matters.

A day in the life:

Primary focus will be to service the existing business, operationally and financially, while maintaining relationships with existing customers and developing new business where possible.

Responsibilities

• Provide administrative support to Operations
• Conduct background checks
• Administration of e-Verify
• Managing onboarding process for new hires
• Heavy data entry into HRIS of all union and non-union new hires, changes and terminations
• Manage customer work order system. Monitor work orders relevant to Harvard
• Provide HR support to the Operations Department
• Daily timekeeping management and payroll submission
• Handling supply orders
• Perform other clerical duties as assigned
• Document translation from English to Spanish

Qualifications

• 2 years of combined administrative and Human Resources experience with emphasis on data entry of employee information and onboarding
• Database administration
• Proficient in Microsoft Excel, Word, and Outlook
• Ability to work with minimal supervision
• Maintain strict confidentiality
• Strong organizational skills
• Must read, write, and speak Spanish
• Must have a professional demeanor, positive attitude, and a strong work ethic to join our team.
• Great customer service skills