Coordinator, People Operations (Temporary) in Port Chester, New York at The Shade Store

Coordinator, People Operations (Temporary)

Title: Coordinator, People Operations (Temporary)

Location: Port Chester, NY (Hybrid; 3 days on-site)

Compensation: $28.00 $31.00 /hour

ABOUT THE SHADE STORE

At The Shade Store, we have handcrafted the finest Shades, Blinds and Drapery for 75 years. We believe designing beautiful custom window treatments should be an effortless experience, so we offer outstanding services to help our customers every step of the way, from inspiration to installation. We are always looking for friendly, passionate individuals to join our team and deliver the finest custom window treatment experience. Our team is expanding, and there has never been a more exciting time to be a part of it.

THE POSITION:

The Shade Store is seeking a detail-oriented and highly organized Temporary Coordinator, People Operations to support the day-to-day administration of our People function during a temporary leave of absence. This is a hybrid position based in our Port Chester, NY office, requiring three days on-site per week: Tuesday through Thursday.

Reporting to the Vice President, People Operations & Total Rewards, this role serves as a key operational resource, supporting employee onboarding and offboarding, HR systems administration, employee inquiries, reporting, and other essential People processes. Working closely with People Operations, Talent Acquisition, Payroll, Benefits, and People Business Partners, the Coordinator will help ensure employee transactions and administrative activities are completed accurately, efficiently, and in accordance with established procedures.

The ideal candidate is a hands-on HR professional who thrives in a fast-paced environment, can quickly learn new processes, and enjoys balancing multiple priorities. This is an opportunity to gain experience across several HR disciplines while making an immediate contribution to the effectiveness of the People function.

RESPONSIBILITIES:

Employee Lifecycle & HR Administration

• Execute and maintain employee lifecycle transactions in Paycom, including new hires, employee changes, and separations, ensuring accuracy and appropriate approvals.
• Maintain employee records, personnel documentation, HR trackers, and electronic filing systems.
• Prepare employment-related correspondence, including employment verification, compensation change, and separation letters.
• Support employee data audits, compliance documentation, and routine HR administrative activities.

Onboarding & Offboarding

• Coordinate pre-boarding activities, including offer documentation, background checks, and new hire requirements, in partnership with Talent Acquisition.
• Facilitate new hire orientation and ensure timely completion of onboarding documentation, including Form I-9 verification.
• Process new hire records in Paycom and coordinate employee setup requirements with internal stakeholders.
• Support employee separations, including termination documentation, tracking, and coordination of IT access and equipment recovery.

Employee Support & Service Delivery

• Manage the People team inbox, responding to routine inquiries and routing more complex matters to the appropriate People team member.
• Provide timely, professional, and service-oriented support to employees and managers.
• Assist with employee communications, administrative requests, and routine People Operations correspondence.
• Coordinate employee recognition activities, milestone acknowledgments, and engagement initiatives as needed.

Reporting, Compliance & Operational Support

• Prepare and maintain recurring employee reports, workforce census data, and HR trackers using Paycom and other internal systems.
• Support routine compliance administration, including required training assignments, motor vehicle record monitoring, and employment documentation.
• Assist with leave-related reporting, labor law posting coordination, and other compliance tracking activities under the direction of the appropriate functional owner.
• Identify discrepancies, maintain accurate records, and escalate issues requiring additional review or approval.

Team & Project Support

• Provide administrative support for special projects, process improvements, and cross-functional People initiatives.
• Assist with departmental coordination, vendor correspondence, and other operational activities as needed.
• Collaborate with People team colleagues to maintain continuity of services and meet operational deadlines.

WHAT WE ARE LOOKING FOR

• 3+ years of experience in Human Resources, People Operations, HR Administration, or a related role.
• Hands-on experience with HRIS platforms, employee data maintenance, onboarding, and HR administrative processes.
• Experience with Paycom is strongly preferred.
• Working knowledge of HR documentation, Form I-9 requirements, and general employment administration practices.
• Strong organizational and project coordination skills, with the ability to manage multiple priorities and recurring deadlines.
• Exceptional attention to detail, accuracy, and follow-through.
• Strong customer service orientation and professional written and verbal communication skills.
• Ability to handle sensitive employee information with discretion, professionalism, and sound judgment.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to learn new systems and processes quickly and work effectively with limited supervision.
• Bilingual Spanish a plus but not required.

THE SHADE STORE offer is contingent upon:

Proof of legal authorization to work in the United States for The Shade Store, which will be confirmed by E-Verify within three business days of your hire date

The Shade Store provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.