Modular Office Manager in Richmond, Virginia at Atlantic Constructors, Inc.

Atlantic Constructors, Inc.
Until Filled (EST)
606 - Modular
1401 Battery Brooke Parkway, Richmond, VA, USA
Full Time

At ACI we build our company and our culture not by counting people, but by making our people count! Atlantic Constructors is seeking dynamic, motivated, career minded individuals to join our expanding team! Atlantic Constructors has been recognized as an industry leader in the Mid-Atlantic Region for over 50 years. Benefits: $0.00 COST FOR MEDICAL, DENTAL, SHORT TERM DISABILITY & LIFE INSURANCE (EMPLOYEE ONLY) COVERAGE! Dental Insurance Plan Vision Insurance Plan 401(K) Retirement Plan with Generous Company Matching Health Savings Plan with Generous Company Matching Wellness Programs Atlantic Constructors offers competitive benefits, for more information check out our comprehensive list on our website. ACIBuilds.com

Position Summary

The Modular Office Manager provides front desk coverage and coordinates the day-to-day office experience for Modular Solutions. Serving as a welcoming first point of contact for customers, visitors, and employees, this role supports reception, customer visits, new-hire welcomes, department meetings and events, office readiness, internal communications, and administrative needs of Business Operations. The position partners with HR, IT, Safety, Facilities, and Marketing while those teams retain responsibility for their respective functions.

Essential FunctionsFront Desk & Office Operations

• Serve as the primary reception contact; greet and direct visitors, answer and route calls, and notify employees of guest arrivals in accordance with established procedures.
• Maintain an organized, professional, and welcoming reception area; coordinate conference room setup and readiness of shared office spaces.
• Monitor and coordinate office supply needs, routine office services, mail, and package handoffs; route Facilities and IT needs to the responsible departments.
• Maintain current office contact lists, shared reference materials, and basic administrative records.

Customer & Executive Visit Coordination

• Coordinate logistics for scheduled customer, partner, and executive visits in collaboration with Sales, leadership, and designated hosts.
• Arrange meeting spaces, refreshments, catering, agendas, arrival details, and approved presentation or welcome materials.
• Coordinate visitor check-in, access needs, tour logistics, and required visitor safety/PPE arrangements with the responsible personnel.

New-Hire Welcome & Integration

• Partner with HR and hiring managers to prepare Modular-specific first-day arrival information, welcomes, office introductions, and introductory schedules.
• Prepare approved welcome materials; introduce new employees to their work areas, key contacts, and shared office resources.
• Coordinate welcome lunches or team introductions and connect new employees with HR, IT, and Safety for formal onboarding activities.

Meetings, Events & Employee Engagement

• Coordinate department lunches, meetings, team events, recognition activities, and employee milestones within approved plans and budgets.
• Manage event logistics, including room reservations, attendance coordination, supplies, catering, and setup.

Internal Communications & Marketing Support

• Gather and coordinate information for approved department announcements, welcome messages, employee recognition, and internal communications.
• Support Digital Marketing and Business Development by organizing approved customer-facing materials, visitor welcome items, and event logistics.

Business Operations Administrative Support

• Support leadership scheduling, meeting preparation, training logistics, administrative follow-ups, and organization of departmental resources.
• Maintain straightforward administrative trackers, checklists, and records supporting recurring office activities.
• Identify opportunities to improve office coordination and standardize routine activities; perform other related administrative duties as assigned, while maintaining reception coverage as a priority.

Required Qualifications

• High school diploma/GED and at least one year of relevant reception, office administration, customer service, or coordination experience; equivalent combinations of education, training, and experience may be considered.
• Working knowledge of Microsoft 365 applications, including Outlook, Word, Excel, and Teams.
• Professional, welcoming communication style with customers, employees, visitors, and leadership.
• Strong organization, attention to detail, discretion with confidential information, and ability to manage competing priorities in a front desk environment.
• Ability to work with minimal supervision, follow established processes, communicate issues promptly, and maintain a service-oriented approach.
• Ability to meet company employment and workplace requirements as established by HR.

Preferred Qualifications

• Experience coordinating office events, customer visits, leadership meetings, or new-hire welcome activities.
• Experience in a construction, manufacturing, engineering, or project-based business environment.

Work Environment & Physical Demands

This is primarily an on-site office position using standard office equipment and requiring routine interaction with visitors and staff. The role involves periodic standing, walking, room setup, and handling normal office supplies. Occasional access to designated manufacturing or shop areas may be required and will be subject to applicable facility procedures and PPE requirements. Routine travel is not anticipated.

Position Priorities & Accountability

Front desk coverage, visitor reception, and office readiness are the core responsibilities. Other coordination and administrative assignments are prioritized through the Director of Business Operations to ensure reliable coverage and avoid conflicting requests from multiple departments.

Final compensation will be determined based on experience, education, licensure, skills, and other relevant factors

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Recruitment/Staffing Agency Disclaimer: TriplePoint MEP and all entities within its group of companies do not accept unsolicited resumes from staffing or recruitment agencies. A fully executed MSA with the applicable group entity and prior written authorization and acceptance of each candidate submission by an authorized representative are required. Unsolicited submissions do not establish candidate ownership or create any obligation to pay placement fees, even if the candidate is subsequently hired.

An Equal Opportunity/Affirmative Action Employer

At this time, Atlantic Constructors, Inc. will not sponsor a new applicant for employment authorization (work visas) for any position.

Atlantic Constructors, Inc. is committed to equal opportunity for all employees and applicants for employment without regard to race, color, religion, ethnicity, national origin, age, disability, sex (including pregnancy, childbirth or other related medical conditions), genetic information, sexual orientation/gender identity, veteran or marital status, or any other characteristic protected by law. If you would like an accommodation or any assistance in order to apply for a job, please call 1-877-WRK-4ACI for assistance, or fax your requested accommodation to 804-523-8781. Nothing contained herein is to be construed as an offer of employment or a binding contract of employment for a specific period of time. Employment can be terminated by either the employee or the employer at any time, for any reason, with or without notice.

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