HUMAN RESOURCES COORDINATOR in Madison, Georgia at Southern Pipeline LLC

The HR Coordinator – Timekeeping & Administration is responsible for accurately entering, maintaining, and reviewing employee time records while providing administrative support to the Human Resources department.

This position plays an important role in ensuring employee hours are properly recorded, discrepancies are identified and resolved, and timekeeping information is submitted accurately and on schedule for payroll processing.

The HR Coordinator works closely with field supervisors, project managers, payroll personnel, and Human Resources to support daily operations. Approximately 90% of the position is dedicated to timekeeping and related administrative duties, with the remaining 10% focused on general HR support.

1. Timekeeping & Time Entry (Approximately 90%)

• Enter and maintain daily employee time records accurately and efficiently within the company's timekeeping system.

• Verify employee hours, overtime, and applicable timekeeping information for accuracy and completeness.

• Ensure employee time is properly assigned to the correct projects, jobs, cost codes, and departments.

• Identify missing, incomplete, or inconsistent time entries and coordinate with supervisors to resolve discrepancies.

• Communicate regularly with field personnel and management regarding outstanding timesheets, corrections, and submission deadlines.

• Monitor timekeeping deadlines to ensure all employee hours are entered and submitted according to established payroll schedules.

• Assist with tracking employee absences, paid time off, and other leave-related entries as directed.

• Maintain organized and accurate electronic timekeeping records and supporting documentation.

• Assist payroll personnel with timekeeping questions, corrections, and necessary documentation.

• Prepare routine timekeeping reports and summaries as requested by management.

• Follow established company procedures for time entry, approval, corrections, and record retention.

• Maintain confidentiality of employee payroll and timekeeping information.

• Support improvements to timekeeping processes to increase efficiency, accuracy, and accountability.

2. Human Resources Administrative Support (Approximately 10%)

• Assist the HR department with routine administrative tasks and daily departmental needs.

• Help track and maintain employee records, forms, acknowledgments, and other HR-related documentation.

• Assist with distributing employee notices, policies, and company communications.

• Support the collection and filing of employee training records, certifications, and required compliance documentation.

• Respond to basic employee questions regarding HR forms, procedures, and general company policies, referring more complex matters to HR management.

• Assist with employee status changes, information updates, and other administrative HR processes as directed.

• Maintain strict confidentiality when handling employee records and sensitive personnel information.

• Perform other HR administrative duties as assigned.

• High school diploma or equivalent required; additional education in business administration, human resources, or a related field preferred.

• Previous experience in timekeeping, payroll support, data entry, or HR administration preferred.

• Proficiency in Microsoft Office applications, particularly Excel and Outlook.

• Ability to learn and effectively use company timekeeping, payroll, and HR software.

• Strong data entry skills with a high level of accuracy and attention to detail.

• Excellent organizational and time management skills.

• Ability to manage multiple priorities and meet strict deadlines.

• Strong written and verbal communication skills.

• Ability to work independently while collaborating with multiple departments.

• Demonstrated ability to handle confidential employee information professionally.

• Experience working in the natural gas pipeline, construction, utility, or industrial services industry.

• Familiarity with field employee timekeeping and project-based labor tracking.

• Experience communicating with field supervisors, foremen, and project managers.

• Knowledge of basic payroll processes, overtime tracking, and employee timekeeping requirements.

• Previous experience maintaining electronic employee records and supporting HR administrative functions.

• Accuracy and Attention to Detail: Ensures employee time records are complete and entered correctly.

• Organization: Maintains accurate records and manages multiple deadlines.

• Communication: Effectively coordinates with field supervisors, management, payroll, and HR.

• Confidentiality: Protects sensitive employee and company information.

• Accountability: Takes ownership of assigned responsibilities and follows through on outstanding items.

• Problem-Solving: Identifies discrepancies and works with appropriate personnel to resolve issues.

• Dependability: Consistently meets daily and weekly timekeeping deadlines.

• Teamwork: Supports the needs of both field operations and the Human Resources department.

Successful performance in this position will be measured by:

• Timely and accurate completion of daily and weekly time entry.

• Minimal errors in employee timekeeping records.

• Prompt identification and resolution of missing or incorrect time entries.

• Consistent compliance with payroll submission deadlines.

• Effective communication with supervisors and other departments.

• Accurate maintenance of timekeeping and HR documentation.

• Professional handling of confidential employee information.

• Dependable completion of assigned HR administrative responsibilities.

The HR Coordinator is expected to follow all company policies, procedures, and applicable regulatory requirements. The employee may be assigned additional administrative responsibilities based on business needs.

This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Southern Pipeline reserves the right to modify job responsibilities as business needs change.