Temporary Assistant in Waterbury, Connecticut at WESTERN CONNECTICUT AREA AGENCY

Temporary Position (beginning as soon as possible, expected to conclude in mid to late December 2026)

Position Summary

We are seeking a highly organized and creative Temporary Assistant to provide administrative support to senior leadership while assisting with graphic design, magazine production, digital communications, and AI-driven content development. This role combines support responsibilities with creative and technology-focused projects that support organizational communications, publications, and special initiatives.

The ideal candidate is detail-oriented, technologically savvy, proficient in graphic design software, and comfortable leveraging AI tools supporting content creation, and visual communications.

Essential Responsibilities

Administrative Support

• Assist with special projects and organizational initiatives.
• Complete administrative tasks, coordinate meetings, and communications
• Prepare presentations, agendas, reports, and correspondence.
• Maintain confidential records and sensitive information.

Magazine Design & Communications

• Design and format articles, advertisements, and publications for organizational magazines and newsletters.
• Create engaging graphics for print and digital communications.
• Coordinate publication timelines and assist with content layout and production.
• Work with internal stakeholders to ensure consistency of branding and messaging.
• Edit and proofread publications for accuracy and quality.

Digital Innovation

• Utilize AI tools to assist with content development, graphic creation, and workflow efficiencies.
• Assist with creating AI-generated drafts, graphics, presentations, and marketing materials.

Qualifications

Required

• Minimum 3 years of executive administrative support experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience using Adobe Creative Suite (InDesign, Photoshop, Illustrator) or comparable design software.
• Strong written and verbal communication skills.
• Excellent organizational and project management abilities.

Preferred

• Experience designing magazines, newsletters, annual reports, or similar publications.
• Experience using AI tools such as Microsoft Copilot, ChatGPT, Canva AI, Adobe Firefly, or similar platforms.
• Knowledge of digital publishing and content management systems.
• Experience supporting nonprofit, association, or executive leadership environments.

Skills & Competencies

• Strong graphic design and visual communication skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Exceptional attention to detail.
• Creative problem-solving abilities.
• Professional judgment and discretion.
• Adaptability and enthusiasm for emerging technology and AI solutions.

Compensation & Schedule

• Temporary position up to 35 hours per week, hours will fluctuate based on need and projectsjk
• Competitive hourly rate based on experience, between $25 to 35 hourly
• Flexible or hybrid work arrangements may be available.

Applications with writing samples, portfolio or samples of graphic design, publication, and/or magazine layout work are preferred.

Ideal Candidate Profile: An experienced administrative assistant who is equally comfortable managing calendars as they are designing publication layouts, creating graphics, and leveraging AI tools to improve communications and organizational efficiency.

This is not a benefitted position.