Field Set up Coordinator in Wellington, Florida at UNITED STATES POLO ASSOCIATION INC

National Polo Center – Polo Operations

FIELD SET UP COORDINATOR

Reports Directly to: Polo Manager

Also Reports to: Polo Director

Field Set Up Coordinator:

The Field Set Up Coordinator plays a key role in supporting and assisting with the operational aspects of polo tournaments through the administration of Sunday polo and backfield games. The employee in this role will possess deep knowledge of polo, games, and tournaments and be able to administer multiple tasks and priorities with efficiency while providing a seamless experience to teams.

POSITION DESCRIPTION INCLUDES BUT IS NOT LIMITED TO:

Backfield Games

· Prepare field and trailer parking areas for players, horses and game staff on backfield games.

· Communicate with teams regarding trailer parking and jersey colors.

· Communicate with security as to which teams are playing and where their assigned parking areas are. Supervise parking is handled correctly.

· Set out balls for warm up as well as game, including ball buckets and flags for goal judges.

· Set out cones for designated parking areas for game officials including umpires, third man, polo manager, videography crew, announcer wagon, speakers etc.

· Set up scoreboard with appropriate team colors.

· During games:

• Be available to help in case of emergency i.e. injured horse or player.
• Be available to communicate with team tent or umpires as a liaison between teams and officials as needed.

· Post-game:

• Retrieve balls, signs, cones and scoreboard colors for the next game.
• Make sure all trailers are able to leave safely and through the correct gate.
• Scan and email score sheets to media, USPA staff etc.

Sunday Field One Game Preparation (in addition to the above):

· Acquire team line ups including correct order and spelling for the scoreboard.

· Put team names and rosters on the scoreboard fields 1 and 2.

· Prepare the team flags for flag girls in team presentation.

· Make sure parking areas are level and clear for trailers.

· Make sure tie lines are level and clear for horses.

· Assist in parking of trailers.

· Assist in parking of umpires and veterinarian on call.

· Assist in parking of media/photographers etc.

· Retrieve team flags.

Non-Game Day Responsibilities:

· Keep track of field, parking and jersey assignments to maintain fairness as fields are rotated, and some parking areas are more preferred than others.

· Assist with track and filing signed waivers for all players.

· Assist in monitoring special event players and horses have the correct documentation.

· Retrieve polo balls lost during games, place orders for balls as needed.

· Assist as needed during draws.

· Assist with tournament scheduling as needed.

Skills/Requirements:

· Strong interpersonal and communication skills.

· Detail-oriented with excellent organizational and time management skills.

· Proficient in Microsoft Office Suite (Excel, Word, Outlook).

· Ability to work flexible hours, including weekends, holidays, and extended hours on event days.

Physical Demands and Work Environment:

· Must be able to work indoors and outdoors.

· May be exposed to heat, cold, humidity, rain, and other weather conditions.

· Prolonged periods of standing and walking.

· Must be physically able to climb stairs.

· Must be able to lift up to 40 pounds at a time.

Disclaimer:

The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.

REV 11/2/2026