Inventory Management Coordinator in Pittsburgh, Pennsylvania at University of Pittsburgh

Inventory Management Coordinator

DLAR-Administration Services - Pennsylvania-Pittsburgh - (26007005)

The candidate will:
• Work in multiple DLAR research facilities, performing inventory counts and reconcile with ordering software system,
• Organizing storage areas efficiently,
• Ensure timely replenishment of inventory,
• Place and track orders and liaise with supply vendors,
• Work collaboratively with personnel to resolve inventory-related issues,
• Adjust stocking parameters within the inventory management system as usage patterns, lead times, product availability, or operational needs change,
• Identify opportunities to consolidate commonly used products, standardize vendors, and reduce unnecessary inventory,
• Anticipate operational changes that may affect future inventory requirements, and
• Generate reports, recommend procedural changes, and create documents.

The preferred candidate will have work experience with inventory-control software systems. The successful candidate will possess strong analytical and organizational skills and will demonstrate a high degree of accuracy and attention to detail. Strong computer skills are required, including proficiency with Microsoft Office applications and the ability to learn and effectively use inventory management, purchasing, and other electronic business systems.

The position is hybrid, requiring remote and on-site work, as determined by business need. Requires ability to travel between multiple DLAR facilities in the Pittsburgh area, pass criminal and social background checks, Child Protection Clearances, and successfully enrollment in the University of Pittsburgh Animal Exposure Surveillance Program.

Vaccination and/or TB testing may be required.

Job Summary

Maintains a perpetual inventory of materials, equipment, supplies, and other general stock items. Performs purchase recording duties, stock reconciliations, and quality checks. Receives, unpacks, prepares, and delivers goods. Performs other routine clerical duties.

Essential Functions

The employee must be able to:
• Work on site and travel between multiple DLAR facilities in a timely manner,
• Work within facilities that house research animals, requiring successful enrollment in the University of Pittsburgh Animal Exposure Surveillance Program (AESP), possible vaccinations and/or TB testing, and wearing facility specific Personal Protective Equipment (PPE),
• Read and adhere to DLAR and other institutional guidance documents (SOPs, policies),
• Perform inventory functions including physical counts, data entry, and reconciliation processes,
• Efficiently and effectively use electronic databases and demonstrate proficiency using Microsoft applications,
• Communicate In English, in verbal, written, and electronic formats,
• Analyze data and perform mathematical calculations,
• Follow written and verbal instructions,
• Negotiate around equipment within close quarters, and move between rooms, workspaces, and facilities,
• Demonstrate sufficient fine motor skill to manipulate inventory and equipment,
• Pass required background checks and security clearances.

Physical Effort

The employee must be able to:
• Stand for extended periods of time for the majority of the workday,
• lift and move objects weighing up to 50 pounds including supplies and equipment,
• operate flatbed hand trucks or pallet jacks to push/pull heavier objects or weights exceeding 50 pounds,
• perform repetitive motion tasks that involve pushing, pulling, twisting, reaching, stooping, grasping and/or bending, and
• negotiate and navigate around equipment, rooms and the physical plant.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category: Full-time regular

Bargaining Unit Eligibility: This position is bargaining unit eligible

Job Classification: Staff.Inventory Control Clerk

Job Family: Campus Operations

Job Sub Family: Inventory Management

Campus: Pittsburgh

Minimum Education Level Required: High School Diploma/GED

Minimum Years of Experience Required: 2

Will this position accept substitution in lieu of education or experience: No

Work Schedule: Monday - Friday between the hours of 8am and 4pm. Hybrid work with schedule to vary, with estimated average remote assignment 30% of scheduled hours.

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: $21-$23.50 per hour, commensurate with experience.

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents: Resume

Optional Documents: Not Applicable