Project Administator in at Federation of Appalachian Housing Enterprises Inc

Project Administrator for Partners for Rural Transformation

Department: Partners for Rural Transformation

Reports To: President of PRT

The role is entirely remote, with some travel, and open to candidates across the United States, with the exception of California, where we are not hiring at this time. Candidate must be able to work in Eastern Time Zone.

Job Summary:

The Project Administrator provides administrative, coordination, and project management support for organizational initiatives, governance activities, and leadership priorities. This role serves as a central point of coordination across teams, ensuring projects, meetings, communications, and stakeholder activities are planned, executed, and tracked effectively. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while fostering collaboration, engagement, and strong working relationships across the organization.

Key Responsibilities:

• Manage executive calendars, travel, and priorities with a strategic focus on maximizing leadership effectiveness and protecting time for mission-critical work
• Prepare meeting agendas, project documentation, briefing materials, presentations, reports, and stakeholder communications
• Facilitate communication and collaboration among internal teams, external partners, and governance stakeholders, ensuring timely follow-up on action items and deliverables.
• Monitor and carry project timelines, milestones, key performance indicators, and organizational priorities, providing regular status updates and progress tracking, as assigned.
• Lead the planning, logistics, scheduling, and documentation for Board, committee, and organizational meetings.
• Maintain governance records, meeting materials, resolutions, compliance documentation, and related administrative processes.
• Support stakeholder engagement activities, including communications, onboarding, relationship management, and follow-up coordination.
• Assist with succession planning, committee administration, and the development of materials supporting governance and organizational effectiveness.
• Provide project management support for strategic initiatives, including stakeholder coordination, meeting facilitation, and execution of project plans.
• Promote a positive organizational culture by supporting team engagement, recognition efforts, and cross-functional collaboration.
• Anticipate leadership needs, identify emerging issues, and proactively implement solutions before challenges escalate.
• Manage competing priorities on behalf of executive leadership, exercising discretion and independent judgment.

Qualifications & Requirements:

• Bachelor's degree and/or 3-5 years of experience in executive support, project coordination or a related field.
• Demonstrated ability to independently manage projects, coordinate competing priorities, and exercise sound judgment in a fast-paced environment.
• Strong written and verbal communication skills with the ability to prepare professional reports, presentations, and stakeholder communications.
• Excellent organizational, project management, and problem-solving skills, with strong attention to detail and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with SharePoint, Asana, and AI productivity tools preferred.
• Ability to build effective relationships with diverse stakeholders and thrive in collaborative, mission-driven organizations.
• Proven ability to work effectively with senior leaders, board members, and stakeholders with competing priorities and diverse communication styles.
• Good judgment.

Work Environment & Physical Requirements:

• Primarily a sedentary role, requiring extensive use of a computer.
• Ability to travel on a plane, as job requires.
  • Travel: up to 10% travel required, including occasional overnight travel for meetings, training, and company events.
• Ability to lift up to 10 pounds occasionally.