Accounts Payable Specialist at AFD Petroleum Ltd. – Edmonton, Alberta
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About This Position
Job Summary:
AP is a strong, detail-oriented individual who can ensure that all company bills are paid accurately and on time. You can make decisions when it comes to payment allocations. You provide exceptional customer service when interacting with employees, management, and the public at large. You will ensure all vendor monthly statements are reconciled. As our AP Specialist, you are also responsible for the planning of departmental workload and flow and the disbursement of non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This role also includes supporting Accounts Receivable functions when required, including assisting with AR workload, managing priorities, and providing coverage during absences to ensure smooth day-to-day operations across the finance team.
Why AFD:
- Health benefits- medical, dental, vision, life insurance, disability, AD&D – because we believe in taking care of yourself.
- Employee fuel discount.
- Paid orientation & training.
- Tuition Reimbursement.
- Personal/Sick Paid Days and lunch & learn every month.
What you will do day-to-day:
- Organize incoming invoices and statements.
- Ensuring the day’s activities are completed to accommodate scheduled payment runs and deadlines are met – monthly calendar cut-off dates, etc.
- Timely responses to all internal and vendor inquiries – vendor payment/employee expense inquiries.
- Ensure all valid invoices and expenses are processed accurately -match PO’s, confirm price and quantity on vendor invoices, accurate coding, and approval.
- Follow up on open purchase orders and receipts.
- Assist with all data entry.
- Post daily AP invoice.
- Set up vendor accounts, maintain vendor files/accounts.
- Prepare and fill out chargeback requests – providing accurate coding, approval, and supporting documentation.
- Deal with cheque requests.
- Manage/support purchase order process – review documentation.
- Manage procurement/corporate cards - documentation received, reconciliation.
- Employee expenditure submission and reimbursements (Concur).
- Analyze Accounts Payable operations and identify areas for improvement.
- Answer queries and complaints from vendors with respect to payment status and diffuse any potential issues.
- Ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, and any other accounting transactions related to Accounts Payable management.
- Other related duties as required or assigned.
What will you do for the month-end
- Investigate and resolve discrepancies/inquiries. What will you do for the month-end
- Maintain monthly vendor statement reconciliation – trace missing invoices. (Communicate verbally or in writing to vendors or company personnel regarding missing documents, account changes)
- Ensure the month-end is closed within the specified time frame.
- Provide support to other team members to ensure the smooth functioning of the department to meet all deadlines.
- Provide support on bank reconciliation transactions.
What you need to succeed:
Education
- High School Diploma required.
Experience
- 3+ years’ direct experience in an A/P role required.
- 1+ years’ experience in Business Central is an asset.
Other Skills
- Basic knowledge of accounting principles, practices, and systems.
- Advanced knowledge of Dynamics 365 Business Central, MS Office and Excel, PowerPoint, Adobe products, and e-mail.
- Professional written and verbal communication skills.
As part of the interview process, all candidates will undergo pre-employment checks. If an offer is extended, it will be contingent upon the successful completion of pre-employment requirements, including a criminal record check and employment reference verification.
At AFD, our corporate culture reflects our ongoing commitment to both our customers and our people. We believe that people are our greatest asset, and as such, we promote a safe and friendly workplace, encouraging open communication, teamwork, and personal growth. Our team is essential for our success now and in the future.
We thank all candidates for their interest; however, we will communicate only with selected candidates.
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Job Location
Job Location
This job is located in the Edmonton, Alberta, T6P 1P6, Canada region.