Executive Assistant in Columbia, Kentucky at iGo Group

About iGo Motors

We are here to make trustworthy, affordable transportation available in every community we serve.

When people in our communities don’t have access to quality transportation, our communities suffer. When parents can’t get back and forth to work, the grocery store, school, important meetings, the doctor, or evening and weekend activities, families suffer. When employees aren’t able to show up to work on time due to vehicle issues, businesses suffer. Transportation is an important part of our lives that we rarely think about until it’s not there.

At iGo, our dedicated team works hard to continuously improve our entire process, innovating and discovering better methods, so that we can provide you with a higher quality vehicle at a better value. We want to ensure that bad credit, job status, and past financial struggles won’t stop you from owning a dependable car.

While solving transportation problems is our number one priority, it doesn’t stop there. We are constantly striving to improve every aspect of our business to ensure that the vehicle you purchase from us continues to serve you well for the life of your contract and beyond.

People need to go places. We ensure they get there.

Overview:

We are seeking a highly organized, proactive Executive Assistant to support a dynamic business leader managing multiple companies and entities. This role requires someone with real-world experience, strong judgment, and the ability to operate with a high level of ownership and discretion. The right person will be dependable, detail-oriented, and flexible with their time.

Key Responsibilities:

Calendar & Scheduling Management

• Manage and coordinate a complex business and personal calendar
• Schedule meetings, appointments, and events with efficiency and foresight
• Anticipate scheduling conflicts and proactively solve them

Travel Coordination

• Plan and book travel (flights, hotels, transportation, itineraries)
• Adjust travel plans as needed with minimal disruption
• Ensure all logistics are handled seamlessly

Document & Business Management

• Organize, maintain, and manage documents across multiple businesses/entities
• Assist with preparation of reports, presentations, and important materials
• Ensure files and information are accurate, up-to-date, and easily accessible

Administrative Support

• Handle a variety of day-to-day administrative tasks
• Assist in coordinating projects and tracking key action items
• Communicate on behalf of the executive when needed

Flexibility & Responsiveness

• Be available outside of standard business hours when necessary
• Respond to time-sensitive requests, including occasional evenings or weekends

Key Traits for Success:

• Highly dependable and responsive
• Detail-oriented with strong follow-through
• Able to anticipate needs rather than just react
• Comfortable working in a fast-paced, ever-changing environment
• Willing to take ownership and solve problems independently

Work Expectations:

This role requires flexibility. While most responsibilities will occur during standard business hours, there will be times when support is needed outside of those hours, including evenings or weekends.