Accounting Admin/Office Manager at Not Just Numbers Inc – Stafford, Virginia

Client Services & Front Office Coordinator

📍 Location: Stafford, VA
🏢 Company: Not Just Numbers Inc.

Position Overview

Not Just Numbers Inc., a fast-paced accounting firm located in Stafford, Virginia, is seeking a highly organized and dependable Client Services & Front Office Coordinator to join our team.

This position serves as the first point of contact for clients and potential clients while supporting the daily administrative operations of the firm. The role is responsible for managing incoming calls, coordinating scheduling for leadership, assisting with client communications, and ensuring the office runs efficiently.

Because we are an accounting firm, the ideal candidate should have some exposure to accounting or a professional services environment, along with strong organizational skills and attention to detail.

We are looking for someone who is loyal, dependable, detail-oriented, eager to learn, and able to thrive in a fast-paced professional environment.

Key Responsibilities

Client Communication

• Answer and manage all incoming office calls professionally
• Serve as the first point of contact for client and potential client inquiries
• Send communications and notifications to potential clients as directed
• Ensure inquiries are routed promptly to the appropriate team member

Calendar & Scheduling Coordination

• Schedule and maintain calendars for the Owner and COO
• Coordinate meetings, consultations, and internal appointments
• Ensure calendars remain organized and updated

Office Administration

• Check and distribute incoming mail daily
• Maintain organized digital and physical client files
• Assist with document preparation and organization
• Support daily office operations to ensure efficiency

Accounting Firm Support

• Assist the accounting team with administrative tasks
• Organize client documentation needed for tax preparation and accounting services
• Help maintain accurate and organized client records

Qualifications

• Some exposure to accounting, bookkeeping, or professional office environments preferred
• Strong organizational and multitasking skills
• Professional phone and communication skills
• High attention to detail
• Dependable, trustworthy, and able to maintain confidentiality
• Ability to thrive in a fast-paced professional environment
• Basic computer skills including Microsoft Office

Work Location

This is an in-office position located in Stafford, Virginia.

Application Instructions

To help us identify candidates who pay close attention to detail, please include the phrase “Detail and organization matter” somewhere in your application submission.