HR Coordinator at Puget Collision – Yorba Linda, California
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About This Position
Job Description: HR Coordinator
Position Summary:
The HR Coordinator supports the day-to-day operations of the Human Resources department for a growing multi-state collision repair organization. This role provides administrative and operational HR support including employee onboarding, documentation management, HRIS updates, compliance tracking, and coordination of HR programs.
The HR Coordinator plays a key role in supporting acquisition integration efforts by assisting with onboarding of newly acquired employees, ensuring proper documentation, and helping maintain consistent HR practices across locations. This position works closely with the Human Resources Business Partner to ensure HR processes run efficiently and employees receive timely support.
Travel: Up to 10–20% travel statewide may be required to support acquisition onboarding and integration
FLSA Status: Non-Exempt
Work Location: Full Time or Remote – West Coast
Key Responsibilities
Employee Onboarding & New Hire Support
- Coordinate and manage the full onboarding process for new employees across multiple locations.
- Prepare and distribute new hire paperwork, offer documentation, and onboarding materials.
- Ensure completion and compliance of I-9 documentation and employment eligibility verification.
- Facilitate orientation scheduling and coordinate onboarding communications.
- Maintain accurate employee records and ensure proper filing of onboarding documentation.
- Assist with onboarding employees during acquisitions and newly integrated locations.
HR Administrative Support
- Provide general administrative support to the HR department including document preparation, record maintenance, and reporting.
- Maintain employee personnel files in accordance with company policies and compliance requirements.
- Update employee records within HRIS systems including status changes, promotions, and organizational updates.
- Assist with HR correspondence and internal communications.
- Support HR documentation related to disciplinary actions, policy acknowledgments, and employment changes.
Compliance & Documentation
- Work with the HRBP to ensure HR documentation meets federal, state, and company compliance standards.
- Support tracking of required HR documentation and policy acknowledgments.
- Assist with personnel file audits and document standardization.
- Maintain organized digital and physical records in accordance with HR compliance practices.
- Support HRBP with compliance-related administrative tasks as needed.
Acquisition & Integration Support
- Assist with onboarding employees at newly acquired locations.
- Travel to acquisition sites when necessary to support onboarding and HR documentation processes.
- Ensure new team members complete required HR paperwork and policy acknowledgments.
- Support HRBP with integration activities including employee documentation review and file standardization.
- Help ensure a smooth transition for newly integrated employees into company HR systems and policies.
HR Operations Support
- Assist with HR reporting and administrative tracking.
- Support coordination of employee programs, training logistics, and HR initiatives.
- Respond to employee inquiries related to onboarding, documentation, and HR processes.
- Partner with HRBP to maintain efficient HR operations during periods of company growth.
Qualifications
Education & Experience
- 2–5 years of experience in Human Resources coordination, HR operations, or general office administration.
Preferred
- Experience supporting onboarding and HR documentation processes.
- Experience with ADP Workforce Now or similar HRIS systems preferred.
Knowledge & Skills
- Strong organizational and documentation management skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks and deadlines in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to maintain confidentiality and handle sensitive employee information.
Core Competencies
- Strong attention to detail
- Organizational and administrative excellence
- Effective communication and employee support
- Confidentiality and professionalism
- Ability to work independently in a remote environment
- Adaptability in a growing organization
Work Environment & Travel
This is an in office or remote-based position depending on location for supporting a multi-state workforce. Periodic travel (estimated 10–20%) may be required to support newly acquired locations, onboarding efforts, and HR integration activities. Travel frequency may increase temporarily during acquisition onboarding periods.
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Job Location
Job Location
This job is located in the Yorba Linda, California, 92887, United States region.