Philanthropy Operations and Grants Manager in Boston, Massachusetts at The Housing Partnership Network

Housing Partnership Network (HPN) is a trusted national network of high-performing housing organizations that turns frontline expertise into scalable solutions, policy influence, and field-level impact. Through its members, HPN advances affordable housing, community development, and economic opportunity across the country.

HPN’s Philanthropy team secures institutional funding to support programs and operations across the network. As the organization continues to grow its philanthropic revenue - targeting expansion from approximately $3M to $6M+ annually - HPN is investing in the systems, infrastructure, and operational rigor needed to scale its impact. This is an exciting opportunity to join a mission-driven team at an inflection point of growth.

The Philanthropy Operations and Grants Manager is the operational backbone of HPN’s philanthropy function, owning the systems, workflows, and grant-management discipline that keep funding opportunities moving from prospecting through award, reporting, and closeout.

This role brings structure, accountability, and data integrity to complex philanthropy operations, partnering with program, finance, analytics, and leadership teams to ensure deadlines, deliverables, budgets, and reporting requirements are clear and consistently met.

In the first year, this person will strengthen Salesforce grant records and dashboards, enhance the grants calendar and kickoff process, improve cross-functional compliance workflows, and help the Philanthropy team scale with greater visibility and consistency.

• Own end-to-end grant lifecycle management in Salesforce, including opportunity setup, award tracking, reporting, closeout, and required documentation.
• Lead grant kickoff processes by confirming deliverables, timelines, reporting requirements, internal ownership, and compliance needs.
• Manage a rolling 12-month proposal calendar with proactive deadline tracking, reminders, and risk escalation.

• Serve as the primary Salesforce administrator for Philanthropy, maintaining data quality across funders, prospects, grants, dashboards, reports, and workflows.
• Improve Salesforce fields, automations, and integrations in partnership with internal systems teams, including Salesforce, Power BI and SharePoint troubleshooting.

• Drive adoption of grant management processes across business lines.
• Coordinate with program, analytics, and finance teams to ensure grant compliance, reporting accuracy, budget alignment, and timely deliverables.
• Document funder interactions, cultivation activities, and reporting deliverables in Salesforce to support shared visibility and follow-through.

• Maintain an organized, accurate prospect pipeline with clear next steps and ownership.
• Conduct prospect research and prepare briefing materials for leadership.
• Support qualification and tracking of new funding opportunities.

• Draft and manage timely grant acknowledgment letters and stewardship communications.
• Support development of board reports, KPI dashboards, and philanthropy updates.
• Maintain website content related to giving, including donor-advised fund instructions, as needed.
• Contribute to annual planning and performance reporting efforts.

You will report to the Vice President of Philanthropy and collaborate closely with the Director of Philanthropy, program teams, Finance, and Data & Analytics.

• 3–5 years of experience in grants management, development operations, or a related nonprofit function.
• Strong proficiency in Salesforce, including report building, workflow management, and data integrity oversight; NPSP or Nonprofit Cloud experience preferred.
• Demonstrated project management skills with the ability to manage multiple deadlines and coordinate across teams.
• Experience with grant compliance, reporting, and financial coordination.
• Excellent written and verbal communication skills.
• High attention to detail and comfort working within complex systems and processes.
• Proficiency with Microsoft 365 tools, including SharePoint, Planner, OneNote, and Outlook.

• Experience in affordable housing, community development, or a related field.
• Background in nonprofit fundraising or institutional philanthropy.
• Familiarity with donor-advised funds and related giving platforms.

• Builds trust and credibility across teams without formal authority.
• Communicates clearly, directly, and proactively.
• Maintains composure and organization under deadline pressure.
• Anticipates challenges and brings solutions.
• Thrives in a collaborative, mission-driven environment.

This is an opportunity to help strengthen the infrastructure behind a growing national philanthropy function at a mission-driven organization working to expand affordable housing and economic opportunity. You’ll join a collaborative, fully remote team at a pivotal growth moment, building the systems and processes that help turn funding opportunities into measurable impact across HPN’s network.

LOCATION

HPN is a remote company. Employees may work from anywhere in the contiguous 48 states while staying fully engaged with their team and the broader company through virtual collaboration tools and regular online meetings. Occasional travel is required for in-person meetings, conferences, or team-building events to foster strong relationships and ensure alignment with key initiatives. The ideal candidate should be prepared to work from their home, have a dedicated office, and be comfortable balancing virtual communication with the ability to travel as needed for business purposes.

COMPENSATION

$68,000 - $76,500/year. Commensurate with education and experience with a bonus potential.

BENEFITS:

15 vacation days, 12 sick days, 12 paid holidays, paid personal day, medical, dental and vision insurance, health savings account, flexible spending account, dependent care flexible spending account, retirement, and savings plan/401(k) match, group life insurance, short- and long-term disability, parental leave, sabbatical leave, professional development and much more!

TO APPLY:

Please submit a resume and a thoughtful cover letter detailing your interest in this opportunity and your relevant skills and expertise here.

ABOUT THE HOUSING PARTNERSHIP NETWORK

Housing Partnership Network (HPN) is an award-winning membership network of 100 of the nation’s leading affordable housing and community development nonprofits. Through practitioner-driven peer exchange, policy and innovation, the Housing Partnership Network’s mission is to leverage the individual strengths and mobilize the collective power of our member organizations to bring innovative solutions to America’s affordable housing and community development sectors. We do this through practitioner-driven peer exchange to deliver creative housing policy, programs, and financing to our network members. Our vision is that all people live in vibrant, inclusive, healthy communities where access to safe, affordable, and sustainable homes creates opportunity, wealth building, and economic mobility.

Since our founding in 1992, HPN has collectively served over 12.8 million people; developed, rehabilitated, or preserved about 470,000 affordable homes; and launched 14 successful social enterprises. Our work has been recognized with honors including the MacArthur Award for Creative & Effective Institutions and Wells Fargo NEXT Award for Opportunity Finance for its ongoing leadership and innovation in affordable housing and community development. HPN represents a new breed of entrepreneurial nonprofit that combines a mission focus with business acumen to achieve ambitious social outcomes. The hallmark of HPN’s member‐driven approach is:

• Peer Exchange among the senior leaders of HPN member organizations who share knowledge and ideas to advance best practices in the field.
• Policy and Advocacy to strengthen the impact, scale, and sustainability of the sector.
• Innovation R&D is borne from ideas surfaced through peer exchange which HPN staff explore and test.
• Social Enterprises that HPN and members develop together are launched to address current affordable housing and community development challenges and advance innovative solutions.

Learn more at www.housingpartnership.net.

OUR COMMITMENT TO EQUAL OPPORTUNITY

HPN is committed to creating a diverse and equitable environment and is proud to be an equal opportunity employer. HPN recruits, employs, trains, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other protected status.