Administrative Assistant - Nairobi in Nairobi City at CrossBoundary

Administrative Assistant
Join the CrossBoundary team in Nairobi and drive operational excellence and executive support

About the Firm

CrossBoundary Energy, part of the CrossBoundary Group, was launched in 2015 as Sub-Saharan Africa’s first dedicated fund for commercial and industrial renewable energy systems, including hybrid power systems for the mining sector. CrossBoundary Energy is currently active in more than 17 countries and has developed a portfolio exceeding US$500 million in renewable energy projects for commercial and industrial clients across the continent. CrossBoundary Energy’s approach to the industrial renewable energy transition has enabled the delivery of some of the world’s most significant mining-focused hybrid power projects. The company operates as a direct investment platform of the CrossBoundary Group and is funded by ARCH Emerging Markets Partners’ Africa Renewable Power Fund (ARCH ARPF). For more information, visit: www.crossboundary.com/energy

Why Join Us?
The CrossBoundary team is a unique group of people genuinely excited by the opportunity to make a difference in some of the world’s most challenging and dynamic markets. Team members come from diverse backgrounds but share core qualities: curiosity, humility, integrity, a drive for excellence, and a strong bias for action. Learn more at: www.crossboundary.com

What You’ll Do
CrossBoundary Energy (CBE) is recruiting an Administrative Assistant to provide reliable administrative and logistical support across CBE’s general operations, together with as-needed executive support. This role is the engine room of day-to-day coordination, keeping travel, events, vendor engagement, document management, and office logistics running smoothly across multiple jurisdictions. This role works closely with the Senior EA for functional guidance, onboarding, and day-to-day coordination on shared workstreams.

General & Wider Administrative Support

• Support events, conferences, and workshop logistics.

• Coordinate CBE group travel, visa documentation, business card procurement, and team welfare logistics in offices with no country admin.

• Manage SWAG ordering and tracking for events and client gifting.

• Handle PPE and signage orders for Nairobi as required.

• Coordinate CBE DHL mailing of contracts and documents.

• Manage CBE stamping — maintaining the active tracker, coordinating with lawyers across jurisdictions, and handling wet-ink signing logistics and filing in Nairobi (with Senior EA oversight and collaboration).

• Manage day-to-day vendor engagement and escalation flagging, while maintaining the billing database.

• Work with finance to draft an FAQ sheet confirming billing entities and approved travel budgets during bookings.

• Maintain active membership subscriptions (e.g. AMEC).

• Provide support to the Operations team.

Executive Support (Secondary / As-Needed)

• Provide calendar support and meeting scheduling.

• Manage routine travel arrangements.

• File expense reports and submit claims.

• Procure business cards.

• Act as a general point of contact for these executives.

Location
Nairobi, Kenya

Think you have what it takes but are not sure you check every box? Research shows that while men apply to roles when they meet an average of 60% of the criteria, women often only apply when they meet every requirement. If you’re passionate about what we’re building, we want to hear from you!

Equal Opportunity Employer
CrossBoundary is an equal opportunity employer. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to talent@crossboundary