Institute Coordinator of the Alice C. Higgins Institute for Arts and Humanities in Worcester, Massachusetts at Clark University

Clark University

Location: Worcester, MA Category: Staff and Administrators Job Type: Part-time - Non Exempt Posted On: Thu Oct 22 2026 Job Description:

The Institute Coordinator of the Alice C. Higgins Institute for Arts and Humanities oversees the development and maintenance of the yearly budget and manages event programming logistics. This individual works independently in these roles and collaborates with the Director and to support strategic goals for the Institute.

Major Responsibilities:

Budget Coordination, including an endowment fund as well as various grant funds -

• Collaboratively develop & implement annual budget plans.
• Participate in strategic planning and oversee financial goals in regard to programming, courses, grants, and make budgetary recommendations to director.
• Process teaching stipends, honoraria, and other compensation as needed.
• Submit invoices and reimbursements using SmartBuy Plus.
• Maintain excellent communications with Business & Financial Services and other campus constituents on budget-related matters.
• Understand and ensure compliance with Clark University accounting policies.

Event Coordination, Planning and Implementation -

• Create and execute logistical plans for events.
• Collaborate with campus partners such as Media Services, Catering, Facilities Management, and the campus bookstore.
• Administer event budgets and contracts.
• Coordinate travel arrangements for guest lecturers.
• Participate in programming planning sessions.
• Attend up to 12 day and evening events per semester.

Higgins Grant Program Coordination & Administration

• Oversee the Institute's internal grant program for Humanities faculty which includes annual major grants and linking grants (up to $5,000 each), as well as a rolling cycle of mini-grants (up to $750 each) throughout the year.
• Track trends in grant activity and make recommendations during annual fiscal planning.
• Communicate with faculty to distribute funds and coordinate reimbursements.
• Maintain grant records.
• Monitor individual grant budgets.
• Communicate grant policies and oversee compliance.

Office Management and Operations -

• Order office supplies and oversee maintenance of office equipment.
• Work with Registrar Office to list Higgins Institute courses each semester.
• With Assoc. Director, supervise the maintenance and booking of two Institute-managed spaces.
• Hire and manage student employees as needed.

Additional Responsibilities

• Support the Director and Associate Director of the Institute as needed.
• Preserve and maintain institutional knowledge through transitions of faculty directors.
• Support Higgins' collaborations with humanities faculty across Clark.
• Maintain effective communications and working relationships with on- and off-campus partners, including the Office of Sponsored Programs and Research, and Advancement.
• Other miscellaneous duties as needed.

Job Requirements:

• Bachelor degree, or the equivalent education and experience, preferably in higher education or a non-profit setting
• Familiarity and experience with bookkeeping concepts and processes
• Ability to attend scheduled evening events, throughout the semester
• Proficiency with Microsoft Word and Excel
• Familiarity with and/or a capacity to learn financial software (Banner); procurement software (SmartBuy Plus); academic course planning system; and event scheduling platform (EMS).

This position requires the following skills and attributes:

• High level of professionalism, attention to detail, accountability, and ability to prioritize daily tasks
• Aptitude for strategic planning and problem-solving skills, discretion and discernment
• Ability to flourish in a small collaborative environment with flexibility and versatility
• Excellent communication skills and ability to manage on- and off-campus relationships
• Prior experience working with and contributing to a diverse workplace with the ability to maintain positive and productive inter-personal relationships
• An interest in humanities programming & scholarship
• Collegiality and a sense of humor

Once training is complete, this position offers the possibility of an alternative work arrangement to include some remote hours and flextime

Additional Information:

Expected Hiring Range: $21.78 to $26.32 per hour

Pay Transparency Disclosure:
The compensation for this position will be determined based on factors that include available budget, internal equity, and the selected candidate's qualifications, experience, education, and other job-related credentials. This range represents Clark University's good-faith estimate of the expected hiring range at the time of posting consistent with Clark's compensation philosophy and internal alignment.

At Clark University we believe that diversity of experiences, perspectives, and backgrounds leads to a more innovative and productive work environment. We welcome and encourage individuals of all backgrounds to join our team and contribute their unique ideas to help us achieve our goals.

Clark University offers a generous benefit package for full and, if applicable, part-time employees that include; paid time off, generous retirement plan, group health and dental insurance, life insurance, and tuition, along with use of many campus amenities. For a complete list of benefits for eligible employees visit here.

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