People Ops and Workplace Specialist in Redwood City, California at Propel

People Operations & Recruiting Execution

• Execute aspects of onboarding including HRIS setup in Rippling and Sequoia, system access, equipment coordination, and Day 1 logistics

• Maintain HRIS hygiene by keeping Rippling and employee data clean and audit-ready

• Partner with Hiring Managers to coordinate the recruiting process

• Own the candidate experience, from posting roles to ensuring smooth interviews to sending offer letters through our HRIS

Front of House & Office Experience

• Manage the daily office environment including supplies, snacks, desks, AV equipment, and common areas

• Serve as the first point of contact for office-related issues—you either fix it or escalate it quickly

• Partner with IT to manage building access and visitor protocols

• Coordinate with building management, IT, and facilities vendors

Events & Culture

• Coordinate office events, team gatherings, and culture programming

• Support offsite logistics including venue research, contracts, vendor management, and on-site execution

Systems & Automation

• Maintain SOPs, process documentation, and internal company intranet in Google Sites

• Identify manual, repetitive workflows and propose automation or AI-assisted solutions

• 2–4 years in office management, People Ops coordination, HR, or a closely related role

• Direct experience with an HRIS platform; Rippling strongly preferred

• High ownership mentality—you are not someone who waits to be told what to do. You see what needs to happen and make it happen

• Excellent organizational and multitasking skills with strong attention to detail

• Understanding and experience processing confidential information and private HR-related matters

• Strong interpersonal and communication skills; ability to work collaboratively with all levels of staff

• Actively curious about AI tools and building innovative solutions

Nice to Have

• Familiarity with Rippling (HRIS), Sequoia (PEO), Lever (ATS), Lattice (Performance), Google Workspace, Slack