Office Coordinator in Carson City, Nevada at LifeSkills Unlimited

Primary Job Functions

The primary job function for the Office Coordinator is to provide support to the Administrative Team to attain and maintain the mission of LifeSkills Unlimited.

Job Duties/Responsibilities

Reports to the Director of Operations for SLA. In the event the Director of Operations for SLA is absent reports to the agency Chief Executive Officer.

Coordinate monthly vehicle checks and maintenance tracking

Oversight of home and vehicle keys

Track GERs and maintain logbook

Take bank deposits and communicate with the Fiscal Department as Directed

Oversee office supply inventory, ordering, and vendor coordination (water delivery, copier maintenance, Iron Mountain, and similar)

Coordinate building maintenance needs

Recruiting outreach/ job fairs as directed by Director of Operations

Assist HR with onboarding documents and HR admin support, as requested by HR

Prepare training paperwork and training room for all trainings (New Employee Orientation, Annual Training, CPR)

Create and maintain employee personnel files

Track expiring employee documents/training requirements and follow up to ensure timely completion

Oversee and assist with filing room organization and ensure consistent upkeep

Assist Director of Operations for annual information gathering for Service Authorizations renewal

Responding to all emails in a timely manner no less than by two business days

Maintain home QA weekly and monthly accountability reviews provided by Residential Support Managers

Provide backup support for Administrative team members

Participate with other team members in office operations and ensure the needs of the people served are met

Complete Other Assigned Duties

Follow all company policies and procedures to attain the mission of LifeSkills Unlimited

Attend training as required to maintain employment status

Assist all team members to problem solve ongoing issues

Responsibly and legally use all assigned LifeSkills Unlimited credit cards, cell phones, petty cash and other property assigned per job duties.

Upload all credit card purchases as trained by the fiscal department for correlation to charges on monthly bills

Assist Director of Operations to receive, make copies of SSA, wage and personal checks, to prepare and make deposits to the assigned bank providing the Director of Operations with the back-up documents.

Complete all reasonable assignments as directed by any agency management team member

Work directly with individuals as assigned in support of individuals needs

Skills/Expertise

Computer Operations are inclusive of Microsoft Office - Word (word processing), Excel (spreadsheet) and general internet functions.

High School Diploma or greater

Minimum 1 years Office Management/Office Coordination experience

Pre-employment Drug Testing

Criminal background check with no convictions

CPR, First Aid and Safety Care (provided by agency)

Valid, unrestricted Nevada driver’s license

Current liability insurance and vehicle registration

Good communication skills

Ability to self-initiate responsibilities

Good organizational and time management skills

Ability to maintain Confidentiality of all individuals, the agency and its employees

Ability to recognize and report hazards and apply safe work methods.

Complete ongoing training as required to maintain employment status.

Physical Demands: May involve climbing, balancing, stooping, kneeling, crouching, talking, reaching and fingering. May involve negligible to significant standing/walking/pushing/pulling/carrying. Involves hearing and speech to communicate in person or over the phone and vision to read printed materials and view training videos. Frequent use of a computer

Strength: Sedentary to heavy – exert force of 10-100 pounds, occasionally. Mobility to work in a typical residential or office setting and use standard home appliances or office equipment.

Examples of Equipment/Supplies to Perform Tasks: Thermometers, first aid supplies, blood glucose monitoring supplies, telephones, fax machines, copy machines and general home appliances including but not limited to stove, oven, microwave, vacuum cleaner, dishwasher, clothes washer and dryer.

NOTE: Offer of employment is not a guarantee of hours. Scheduled hours of work are based on the needs of the people served based on current contract with the State of Nevada.